Sophie Society Co.

Project Manager

• Calendar Management: Own the team’s schedule like a pro. Coordinate meetings, avoid double-bookings, and keep our days running smoothly.
• Task & Project Management: Keep projects on track using ClickUp. Prioritize tasks, set deadlines, follow up, and help the team stay focused and productive.
• Workflow Wizardry: Build out automations, clean up task tags, optimize views — basically, help us get the most out of our tools.
• Team Communication: Be the go-to person for reminders, updates, and nudges on Slack. You’ll help the right info reach the right people at the right time.
• Proactive Support: Think ahead, spot problems before they happen, and offer solutions that make everyone’s workday easier.
• Project Oversight: Help keep an eye on timelines and deliverables, making sure nothing slips through the cracks.

Executive Assistant – Project Manager

Administrative Assistant

• Daily Support & Communication
• Check and respond to Slack messages and emails (Inbox Zero champion).
• Join a quick daily check-in (30 min) with your manager.
• Client Onboarding
• Process new client data in our systems.
• Collect and store all necessary documents.
• Follow up on any missing forms.
• Organization & File Management
• Keep client records up to date in our spreadsheets.
• Organize files in Google Drive.
• Maintain clean, accurate shared folders.
• Meeting Coordination
• Schedule and manage invites for internal and client meetings.
• Update links, attendees, and any meeting tools needed.
• Reporting & Data Updates
• Prepare and send weekly client reports.
• Update dashboards and track churn data.
• Share any missing onboarding info with the team.
• Monthly Clean-Up
• Put together the monthly churn report.
• Remove old client data from systems and archive it.
• Team Onboarding & Offboarding
• Set up new team members with access to our tools.
• Remove access when someone leaves.
• Recognition & Feedback
• Share client feedback with leaders.
• Post positive shout-outs in our recognition channel.
• Cross-Team Support
• Keep communication flowing between Sales, Finance, and Content teams.
• Access & Platforms
• Manage solution provider portal invites.
• Request client access for Amazon tools.
• Ad Hoc Tasks
• Create custom reports or handle special requests from leaders.
• Process Improvements
• Keep SOPs up to date.
• Suggest better ways to make our workflows smoother.

Copywriter

• Write Amazon listing copy: Titles, Bullets, Descriptions, Backend Search Terms
• Conduct keyword research using Helium 10 (Cerebro, Magnet, Scribbles, Frankenstein)
• Build and apply keyword sets using internal SOPs and tools (e.g. Keyword Sorting Sheet)
• Draft supporting copy for: Infographics, A+, Brand Story, Brand Store, Video scripts
• Ensure formatting is TOS-compliant (no HTML, all caps, banned terms, etc.)
• Adapt tone and structure per product, audience, and category

Copywriter – Amazon-Focused

Performance Marketing

• Manage and optimize PPC campaigns for clients
• Conduct weekly team calls to discuss needs and progress
• Provide regular reports and strategy updates to clients
• Suggest new strategies to improve campaign performance

Executive Assistant – Project Manager

Administrative Assistant

Copywriter – Amazon-Focused

PPC Manager