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Assistant Administrator
[solidcore]
full-time
Posted on:
Location Type: Hybrid
Location: Arlington • Virginia • United States
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About the role
- Manage calendars for your assigned executives in Google Calendar, including scheduling, prioritization, and real-time adjustments
- Coordinate purposeful travel itineraries for supported executives, including flights, accommodations, and ground transportation as needed
- Secure materials and briefings for key meetings as directed by your assigned C-suite team members when applicable
- Attend meetings on behalf of or alongside supported executives; accurately capture meeting notes including decisions, discussion highlights, and action items
- Support follow-up tracking for weekly Steering Team meetings and quarterly Business Review meetings as needed
- Assist in planning and executing company events including retreats, leadership offsites, parties, and large-group functions
- Assist in coordinating logistics for recurring leadership meetings, including travel, catering, venue setup, and materials
- Assist the Executive Administrator in managing and executing logistics for quarterly Board Meetings
- Assist with setup for weekly Steering Team meetings and monthly Full Company meetings
- Create a warm, professional first impression for all team members and visitors to HQ
- Be a cultural ambassador for HQ and in representation of the executives you support to employees, clients and our community
- Take on special projects and administrative tasks as assigned by the Executive Administrator or supported executives
- Provides support to additional executives as business needs arise
Requirements
- 2+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role
- Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)
- Strong organizational and communication skills with the ability to manage multiple priorities and support multiple executives simultaneously
- High degree of discretion and professionalism when handling sensitive or confidential information
- Proactive, solutions-oriented mindset with a strong sense of ownership
- Experience supporting C-Suite or senior leadership in a fast-paced environment (Preferred)
- Familiarity with travel booking platforms and expense tools (Preferred)
- Experience in the fitness, wellness, retail, or hospitality industry (Preferred)
Benefits
- Competitive starting salary, based on experience
- Bonus eligibility based on performance
- Monthly cell phone stipend
- 401k with employer match
- Health, dental, & vision insurance
- Flexible PTO
- Free drop in classes at [solidcore]
- And MORE
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationmeeting note-takingevent planninglogistics coordinationadministrative supportconfidential information handlingproject management
Soft Skills
organizational skillscommunication skillsdiscretionprofessionalismproactive mindsetsolutions-orientedownershipinterpersonal skills