Snapdocs

Senior Executive Assistant – Executive Operations Partner

Snapdocs

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $105,000 - $131,000 per year

Job Level

Senior

About the role

  • Own and actively manage complex, high-volume executive calendars with overlapping priorities
  • Make daily judgment-based tradeoffs: what moves, what doesn’t, and what should never have been scheduled
  • Anticipate crunch points (travel, board meetings, conferences, deal cycles, regulatory moments) and proactively rebalance time
  • Prepare executives for meetings with clear context, materials, stakeholders, and desired outcomes
  • Act as a gatekeeper — confidently say “no” on behalf of leaders when needed, and know when to escalate vs. decide independently
  • Coordinate frequent domestic travel end-to-end, including contingencies and real-time adjustments
  • Build realistic schedules that strategically sequence meetings and events, account for preparation, fatigue, and recovery, and ensure the right stakeholders are engaged at the right time — not just availability
  • Shield leaders from disruption when plans change by owning the details
  • Own end-to-end planning and execution for team offsites and partner in select company-wide events, including budgets, timelines, vendors and onsite logistics
  • Partner cross-functionally with leaders, their teams, and internal stakeholders to ensure events and agenda are well-sequenced, aligned to priorities, and run smoothly
  • Capture learnings to continuously improve how offsites and events are executed
  • Fully own expenses, reimbursements, invoices, and administrative workflows without reminders
  • Handle document prep, slide updates, meeting notes, and follow-ups with clarity and efficiency
  • Track action items from key meetings and proactively drive follow-through so work doesn’t stall
  • Act as a trusted thought partner on prioritization, workflow, and operating rhythm
  • Partner closely with the Executive Support Manager to help design and evolve systems that improve SLT effectiveness
  • Identify patterns, risks, and inefficiencies across calendars, meetings, and workflows
  • Exercise sound judgment and discretion when handling sensitive business, revenue, and regulatory information

Requirements

  • 6+ years supporting senior leaders (VP+), ideally in fast-paced SaaS, fintech, or regulated environments
  • Proven ability to support multiple executives simultaneously in high-stakes, ambiguous settings
  • Exceptional calendar strategy skills: prioritization, time optimization, and judgment (not just scheduling)
  • Clear, confident and proactive written and verbal communicator who can influence without authority and represent leaders well
  • Strong judgment, business acumen and comfort making decisions with incomplete information
  • Ability to operate at both strategic and tactical levels
  • Strong systems and process mindset, experience in building repeatable workflows, cadences, and meeting hygiene
  • Experience owning team offsites and executive events from end-to-end
Benefits
  • Excellent medical, dental, and vision coverage
  • 401(k) with up to 4% company match
  • 16 weeks of paid parental leave
  • Flexible Paid Vacation Time Off + 10 Sick Days for exempt roles
  • Generous Accrued Paid Vacation Time Off + 10 sick days for non-exempt roles
  • Summer & Winter Break (~1-week each) + 9 Holidays per year
  • Healthcare and Dependent Care FSA
  • HSA Employer Contribution ($75-150 for individuals, $150-$250 for families)
  • $15K Family Building Benefit (lifetime limit)
  • Life and Disability Insurance
  • $1,500 Annual Lifestyle Stipend to support your well-being
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementevent planningworkflow optimizationbudget managementdocument preparationmeeting coordinationaction item trackingtime optimizationscheduling strategyadministrative workflows
Soft Skills
judgmentcommunicationinfluenceproactivitybusiness acumendecision-makingstrategic thinkingtactical executionproblem-solvingcollaboration