SmartPA

Project Manager

• Provide dedicated project management coordination for critical infrastructure and science deployment initiatives (e.g., server maintenance and cloud migration programmes).
• Monitor project timelines, maintain delivery logs, track action items, and flag schedule risks.
• Coordinate the logistics for the end-to-end temporary and vendor hiring pipeline.
• Support managers in drafting Job Descriptions using templates, prepare documentation for headcount approval requests, and proactively follow up with HR, Finance, and recruitment stakeholders to keep candidate pipelines moving.
• Own the logistics for candidate scheduling, gather interviewer availability, and build out interview panels.
• Help coordinate new hire onboarding logistics, including hardware provisioning and access requests.
• Coordinate and schedule high-level project meetings, prepare clear agendas, document service ownership transitions, and meticulously follow up on post-meeting action items with international stakeholders.
• Support the programme delivery teams in navigating internal approval workflows, tracking required compliance updates, and assisting with communications with Legal regarding resource usage or terms updates.
• Record, categorise, and process user feedback, feature requests, and operational logs to support ongoing deployment improvements.

Project Coordinator

Compliance

• Act as the primary operational liaison for internal and external legal reviews.
• Track contract lifecycles through complex review stages, collate necessary documentation (such as vendor details, data descriptions, and use-case summaries), and proactively chase responses to ensure deadlines never fall through the cracks.
• Navigate and track the approval process for accessing internal and external datasets.
• Coordinate usage agreements and licenses with external providers, maintain a comprehensive dataset inventory (tracking restrictions and owners), and shepherd proposals through privacy and ethics review processes.
• Manage the end-to-end purchase order (PO) lifecycle for team expenses, software licenses, and data access.
• Support technical and product teams with structured data entry, formatting tasks, and competitive landscape tracking to keep key data repositories and market intelligence trackers completely up to date.
• Work closely alongside program managers, internal legal counsel, and dataset providers to bridge communication gaps, formalize operational responsibilities, and ensure seamless cross-functional alignment.

Project Coordinator

Operations & Compliance Coordinator