Slash Staffing

Promotional Items Virtual Assistant

Slash Staffing

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Support daily operations and communication
  • Manage client interactions and vendor coordination
  • Help with backend systems that keep the business running smoothly
  • Monitor and organize the email inbox daily
  • Flag important client emails and vendor requests
  • Create tasks based on emails and messages in Todoist or other tools
  • Respond to basic client questions (with templates or direction provided)
  • Contact suppliers for pricing, product info, shipping times
  • Track orders and update clients with timelines and tracking
  • Ensure quotes, proofs, and invoices are followed up on and filed
  • Build item collections and presentations for clients
  • Use Canva, PowerPoint, or ESP tools to design and organize decks
  • Schedule time blocks for specific clients or projects
  • Place sample orders for client review
  • Order client gifts and manage shipping details
  • Assist with organizing CRM or lead spreadsheets

Requirements

  • Excellent written and verbal English
  • Organized, consistent, and proactive
  • Familiar with Gmail, Google Sheets, WhatsApp, Canva, and/or ESP tools
  • Willing to learn and adapt as systems evolve
  • Good judgment and confidentiality with client/vendor info
  • Social media experience is a plus
  • Graphic design experience is a plus
  • Familiarity with promo or gifting industry preferred but not required
  • Knowledge of Shopify, Zoho, or similar CRMs
  • Experience using Canva or similar design tools
Benefits
  • Remote job
  • Full time

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
graphic designemail managementorder trackingclient communicationvendor coordinationtask creationCRM managementpresentation designdata organizationsocial media experience
Soft skills
excellent written communicationexcellent verbal communicationorganizedconsistentproactivegood judgmentconfidentialityadaptabilityattention to detailclient-focused