Executive Assistant
Siemens Healthineers
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $53,860 - $74,052 per year
About the role
- Organizes office administration, in support of an assigned Executive, Head or Manager.
- Provide comprehensive calendar management, meeting coordination, and travel planning for senior leaders, including domestic and international engagements.
- Coordinate internal and external meetings, including preparation of agendas, briefing materials, presentations, and follow-up action items.
- Serve as a primary point of contact between executives and internal teams, external partners, government entities, and key stakeholders.
- Support cross-functional coordination across medical affairs, regulatory, clinical research, marketing, and commercial teams as needed.
- Assist with preparation, editing, and formatting of reports, presentations, correspondence, and other executive-level documents.
- Track priorities, deadlines, and deliverables to ensure timely execution of leadership initiatives and commitments.
- Provide logistical and administrative support for regional, national, and international scientific, medical, and regulatory meetings.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
- Identify opportunities to improve administrative processes, workflow efficiency, and communication effectiveness.
Requirements
- Associate’s degree required; bachelor’s degree or equivalent experience preferred.
- Minimum 5+ years of experience supporting senior executives in a matrixed organization.
- Prior experience in healthcare, medical devices, life sciences, or a regulated industry is strongly preferred.
- Excellent verbal and written communication skills in English required.
- Strong organizational skills with the ability to manage multiple priorities and complex schedules simultaneously.
- Demonstrated ability to operate effectively in a fast-paced, high-visibility, and confidential environment.
- High level of professionalism, judgment, and interpersonal skills.
- Proficiency with standard business software (Microsoft Office, collaboration tools, and travel/expense systems).
- Ability to work independently while collaborating effectively with global teams.
Benefits
- medical insurance
- dental insurance
- vision insurance
- 401(k) retirement plan
- life insurance
- long-term and short-term disability insurance
- paid parking/public transportation
- paid time off
- paid sick and safe time
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationtravel planningreport preparationdocument editingworkflow efficiencyprocess improvement
Soft Skills
communication skillsorganizational skillsinterpersonal skillsprofessionalismjudgmentability to manage multiple prioritiesdiscretion
Certifications
Associate's degreeBachelor's degree