Shiseido

Financial Planning and Analysis

• Assist in monitoring daily cash positions and supporting weekly cash forecasts.
• Support processing wire transfers and maintaining accurate bank records.
• Help prepare monthly cash reports and assist with reconciliations during close cycles.
• Collaborate with internal teams (e.g., Accounts Payable) to ensure smooth cash operations.
• Develop and maintain short-term cash flow forecasts, identifying key variances and drivers.
• Prepare detailed Cash Flow (LE’s) Forecast to HQ by gathering and analyzing inputs from various teams – such as inventory, AR, AP, operating cash earnings to ensure alignment with the annual plan to determine consolidated needs.
• Prepare monthly cash reporting and support month-end/quarter-end close processes.
• Assist in maintaining the Travel & Entertainment system and support insurance-related tasks, including annual renewals, claims and contract reviews.
• Help ensure compliance with internal policies and support audits as needed.
• Assist in ensuring compliance with internal controls, treasury policies, and support both internal and external audits (JSOX, operational audits).
• Proactively manage and follow up on email correspondence, ensuring timely completion of outstanding items.
• Engage in ad-hoc tasks or small projects to assist the treasury team.

Financial Treasury Accounting Analyst

Payroll

• Process Bi-weekly payroll for SAI
• Oversee all Time & Labor – Time off and Timesheets
• Assist with ADP Databridge process ensuring data is passing timely from HR System
• Provide reporting as needed
• Responsible for maintenance of the database i.e., new hires, terms, changes, validation tables
• Assist with tax inquiries/issues
• Provide data for audits
• Maintain Time and Labor database/functions
• Ensure policies & rules are set up and applied correctly to employee profiles
• Update leave policies specific to any Federal/State leave laws
• Audit all Time Off requests to ensure approvals are provided by managers in a timely manner
• Audit Time Off Balances to ensure employees are staying within limits of the policy
• Responsible for all Timesheets to ensure that employees have completed punches and managers are approving timely/Correct errors as needed
• Responsible for wage garnishment processing/ensure timely updates of new orders or termination of orders
• Ensure timely updates of all Third-Party Sick Pay entries
• Calculate and process all related leave of absence payments (disability, maternity, intermittent leave, etc.)
• Process special payments, i.e., bonus, retro, awards, severance, executive medical reimbursement, taxable fringe benefits, etc.
• Provide regular bi-weekly/monthly reports as requested
• Manage ADP Security Management (self-service and product users)
• Respond to employee inquiries on pay and taxes/requests for reports
• Assist with processing and performing audits on all external files from vendors related to retirement and benefits
• Ensure payroll compliance for proper set-up of state & local tax jurisdictions
• Work with Benefits to ensure all employees have correct deductions in place
• Assist with Federal/State amendments and issue corrected W2s as needed
• Ensure compliance/work with Payroll Provider on set-up of all state/local tax jurisdictions for SAC & SAI
• Assist with reports or requested information needed for annual Finance, IT, and WC audits
• Work with Benefits on all 401K audits - provide payroll data as needed/Non-Discrimination Testing
• Liaison with outside payroll service for issues on payroll and taxes/projects
• Work on special projects as needed (i.e., integration with new systems/vendors; set up of new benefit plans/vendors)
• Provide support/assistance to Management as needed

Financial Treasury Accounting Analyst

Associate Manager, Payroll