Associate Manager, Payroll

Shiseido

Associate Manager, Payroll overseeing the bi-weekly payroll process and managing time and labor functions at Shiseido Americas. Collaborating on compliance and reporting for payroll operations in the United States.

Posted 7/14/2026full-timeRemote • Florida, New Jersey, Ohio, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $81,120 - $111,540 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, including multi-state payroll and compliance with federal and state regulations. Proficient in managing time and labor databases, auditing time off requests, and providing accurate reporting to support organizational needs.

Highest-signal resume keywords

ADP Payroll Services ExperienceMulti-State Payroll ProcessingPayroll Compliance KnowledgeTime and Labor ManagementVerbal and Written Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingTime and Labor ManagementData ReportingWage Garnishment ProcessingLeave of Absence Payments CalculationAudit ComplianceFederal and State Tax KnowledgeDatabase MaintenanceEmployee Profile ManagementSpecial Payments Processing

Soft Skills

Professional InteractionCommunication Skills

Tools & Technologies

ADP DatabridgeMS WordMS ExcelMS PowerPointMS Outlook

Industry Keywords

Payroll ComplianceTime Off PoliciesFederal/State Leave Laws401K AuditsNon-Discrimination Testing

About the role

Key responsibilities & impact

Process Bi-weekly payroll for SAI
Oversee all Time & Labor – Time off and Timesheets
Assist with ADP Databridge process ensuring data is passing timely from HR System
Provide reporting as needed
Responsible for maintenance of the database i.e., new hires, terms, changes, validation tables
Assist with tax inquiries/issues
Provide data for audits
Maintain Time and Labor database/functions
Ensure policies & rules are set up and applied correctly to employee profiles
Update leave policies specific to any Federal/State leave laws
Audit all Time Off requests to ensure approvals are provided by managers in a timely manner
Audit Time Off Balances to ensure employees are staying within limits of the policy
Responsible for all Timesheets to ensure that employees have completed punches and managers are approving timely/Correct errors as needed
Responsible for wage garnishment processing/ensure timely updates of new orders or termination of orders
Ensure timely updates of all Third-Party Sick Pay entries
Calculate and process all related leave of absence payments (disability, maternity, intermittent leave, etc.)
Process special payments, i.e., bonus, retro, awards, severance, executive medical reimbursement, taxable fringe benefits, etc.
Provide regular bi-weekly/monthly reports as requested
Manage ADP Security Management (self-service and product users)
Respond to employee inquiries on pay and taxes/requests for reports
Assist with processing and performing audits on all external files from vendors related to retirement and benefits
Ensure payroll compliance for proper set-up of state & local tax jurisdictions
Work with Benefits to ensure all employees have correct deductions in place
Assist with Federal/State amendments and issue corrected W2s as needed
Ensure compliance/work with Payroll Provider on set-up of all state/local tax jurisdictions for SAC & SAI
Assist with reports or requested information needed for annual Finance, IT, and WC audits
Work with Benefits on all 401K audits - provide payroll data as needed/Non-Discrimination Testing
Liaison with outside payroll service for issues on payroll and taxes/projects
Work on special projects as needed (i.e., integration with new systems/vendors; set up of new benefit plans/vendors)
Provide support/assistance to Management as needed

Requirements

What you’ll need

Requires a minimum of 3 years’ experience, preferably with ADP payroll services
Must have basic knowledge of legal requirements associated with payroll and record keeping
Must have experience with multi-state payroll processing & disability
Must be able to interact professionally with employees at all levels
Requires good verbal & written communication skills
Proficient in MS Word, Excel, PowerPoint & Outlook

Benefits

Comp & perks

Medical, Dental, & Vision Insurance
Life and Disability Insurance
Paid Time Off
Paid Volunteer Days
Paid Company Holidays
Paid Parental Leave
401K with 6% Company Match
Talent Development & Learning Programs
Internal & International Mobility
Product Discounts & Annual Gratis
Employee Led Affinity Groups
Tuition Reimbursement