Shiftmove

Workplace Experience Manager – 12-months contract

Shiftmove

contract

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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About the role

  • Own day-to-day workplace operations in Berlin, including vendor coordination (facilities, cleaning, suppliers)
  • Coordinate office logistics across DACH locations (including Poland and Zurich), with occasional travel
  • Act as the primary point of contact for employees and stakeholders on workspace-related topics
  • Plan and deliver employee experience initiatives, including events, onboarding moments, and culture activities
  • Ensure offices support hybrid work through functional, welcoming, and well-organised environments
  • Provide Executive Assistant support to the management team (calendar management, meeting preparation, follow-ups, action tracking)
  • Manage budgets, invoices, travel tools, and operational documentation
  • Prioritise requests, track decisions, and ensure reliable execution across recurring and ad-hoc tasks

Requirements

  • Experience in Workplace Experience, Office Management, or Executive Assistant roles
  • Strong execution and prioritisation skills in fast-paced environments
  • Experience working with external vendors and service providers
  • Confidence supporting leadership with discretion and reliability
  • A structured, proactive, and solution-oriented mindset
  • Comfort working across locations and cultures
  • Fluency in English and German
Benefits
  • Vacation: 30 days
  • Urban Sports Club membership, Hrmony subscription, JobRad, or a subsidy for a BVG ticket.
  • 1 mental health day per year and access to the Nilo.health platform.
  • Clear career paths and an annual learning budget, among other opportunities.
  • Home Office? No problem! We have a beautiful office in the heart of Berlin where we meet twice a week.
  • Up to 12 weeks of remote work from any country or continent you want!
  • We want to hire you for your expertise and knowledge, and we’ll give you the space to do your best work.
  • We are profitable, generate more than €90M in ARR, and continue to grow, in a highly sustainable way, backed by a leading private-equity firm focused on technology and software.
  • You’ll join a highly collaborative and high-performing team where you can contribute ideas, challenge others, and be challenged yourself.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office managementvendor coordinationbudget managementinvoice managementcalendar managementmeeting preparationevent planningoperational documentationtravel coordinationemployee onboarding
Soft Skills
execution skillsprioritisation skillsdiscretionreliabilityproactive mindsetsolution-oriented mindsetcross-cultural communicationorganizational skillsstakeholder managementadaptability