Sentara Health

Proposal Lead

Sentara Health

full-time

Posted on:

Location Type: Remote

Location: Virginia • United States

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Job Level

Senior

Tech Stack

AssemblyPMP

About the role

  • Lead RFP preparation, intake, bid/no bid facilitation, and development of proposal strategies and win themes in partnership with Sales and leadership.
  • Translate RFP requirements into a structured plan (outline, compliance matrix, schedule, resource plan).
  • Drive the creation and iteration of custom materials (e.g., Executive Summary) aligned to client needs and differentiators.
  • Build and manage detailed proposal workplans, timelines, milestones, and ownership across cross functional contributors.
  • Identify and manage constraints and dependencies; maintain visible dashboards for stakeholders.
  • Coordinate parallel workstreams for complex submissions with overlapping deadlines.
  • Own the compliance matrix; ensure all specifications, forms, certifications, and submission instructions are met.
  • Track Q&A, addenda, and clarifications; adjust plans and content as requirements evolve.
  • Run pre submission quality and compliance checks; ensure packaging, formatting, and final assembly meet all criteria.
  • Facilitate proposal/kickoff meetings, content development sessions, and review cycles.
  • Coordinate inputs from subject matter experts (SMEs) including Actuary/Finance, Operations, Clinical, and other divisions.
  • Serve as central point of contact with Sales for draft development and tracking.
  • Orchestrate content development: assign sections, set guidance, and manage version control.
  • Ensure clarity, consistency, brand/style adherence, and persuasive storytelling across proposal.
  • Conduct retrospectives/lessons learned; document improvements and update templates, playbooks, and libraries.
  • Archive submissions and artifacts according to policy and records requirements.
  • Produce status reports and executive updates; maintain traceability from requirements to submitted content.
  • Maintain templates, checklists, and process documentation to drive repeatability and scale.
  • Capture win/loss feedback; analyze trends (including public/FOIA data and market signals) to inform future strategies.
  • Investigate, recommend, and lead implementation of improvements to proposal practices, policies, tooling, and templates.
  • Provide day to day leadership of proposals; forecast resource needs; coordinate surge support (writers, editors, designers).
  • Coach writers, vendors, and SMEs on process and quality standards.

Requirements

  • 3–5+ years managing complex proposals and/or large cross functional projects with overlapping deadlines.
  • Demonstrated expertise in project lifecycle management, including compliance, scheduling, cross functional coordination, and stakeholder communications.
  • Strong writing and editing skills; ability to synthesize SME input into clear, persuasive content and executive summaries.
  • Proficiency with productivity and collaboration tools (e.g., Word, Excel, PowerPoint, SharePoint/Teams, Asana or similar project management tools).
  • Proven ability to lead without formal authority, influence stakeholders, and drive accountability to deadlines.
  • Excellent organizational skills, attention to detail, and risk/issue management discipline.
  • Experience in healthcare/health plan or similarly regulated industries (Preferred).
  • APMP Foundation/Practitioner and/or PMP/CAPM (or equivalent) credentials (Preferred).
  • Familiarity with industry best practices (Preferred).
  • Experience coordinating legal/privacy/security responses and exception processes (Preferred).
  • In-depth experience in proposal platforms/content libraries (Preferred).
Benefits
  • Medical, Dental, Vision plans
  • Adoption, Fertility and Surrogacy Reimbursement up to $10,000
  • Paid Time Off and Sick Leave
  • Paid Parental & Family Caregiver Leave
  • Emergency Backup Care
  • Long-Term, Short-Term Disability, and Critical Illness plans
  • Life Insurance
  • 401k/403B with Employer Match
  • Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
  • Student Debt Pay Down – $10,000
  • Reimbursement for certifications and free access to complete CEUs and professional development
  • Pet Insurance
  • Legal Resources Plan
  • Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal managementproject lifecycle managementcompliance managementschedulingcross functional coordinationstakeholder communicationswritingeditingcontent developmentrisk management
Soft Skills
leadershipinfluenceaccountabilityorganizational skillsattention to detailpersuasive storytellingcoachingcollaborationproblem-solvingadaptability
Certifications
APMP FoundationAPMP PractitionerPMPCAPM