Semios

Operations Coordinator

Semios

full-time

Posted on:

Location Type: Hybrid

Location: Perth • Australia

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Salary

💰 A$70,000 - A$85,000 per year

About the role

  • Serve as the first point of contact for visitors, clients, and employees, ensuring a warm and professional welcome.
  • Manage all incoming communications, including answering calls, emails, and general inquiries, and directing them to the appropriate team or recipient.
  • Coordinate all incoming and outgoing couriers and mail distribution.
  • Maintain a clean, organized, and positive office environment, including ensuring office space, kitchen, and meeting rooms are clean and stocked daily.
  • Coordinate building maintenance, utilities, and services with property management and external service providers (e.g., cleaners and waste removal).
  • Act as the primary contact for the building security system, including the setup and management of security key fobs.
  • Purchase and replenish all office supplies, food/snacks, and beverages, including proposing sourcing options and budgets for approval.
  • Coordinate travel arrangements for team members as needed.
  • Provide ad hoc administrative support to the People and Culture team.
  • Organize and coordinate team meetings, company events (on and off-site), and staff social events (e.g., occasional lunches, office gatherings, and catering), including logistics such as room bookings, invitations, and setup.
  • Act as the social committee coordinator for the APAC region, collaborating with team members throughout the global organization.
  • Provide comprehensive hospitality support for out-of-town guests and visitors, including recommending accommodations, coordinating transportation, handling logistics, and scheduling meetings (including room bookings and preparing necessary materials).
  • Act as the main point of contact in the office for all onboarding and offboarding activities.
  • Be the primary First Aid and Fire Safety Officer, staying up-to-date on regulations and coordinating necessary training and drills.
  • Support health and safety compliance within the workplace, ensuring policies and procedures are followed, and serving as the primary safety point of contact for the Semios Group in the region.
  • The full-time position requires working in the office a minimum of three days per week.

Requirements

  • 5+ years of experience in an office administration or coordination role
  • Strong organizational and multitasking skills with high attention to detail
  • Must be tech-savvy and proficient with Microsoft Office/Google Workspace tools
  • Ability to work independently and prioritize tasks effectively in a fast-paced environment
  • Excellent communication, interpersonal, and service-oriented skills
  • Positive, can-do attitude
  • Flexibility in working hours, including the potential for after-hours support for company events
  • Experience working with a global company across diverse time zones
  • Experience working with remote teams and managers
  • Nice to have: Post-secondary diploma or certification in a related field
  • Nice to have: Knowledge of the SaaS industry
  • Nice to have: Agriculture sector experience
Benefits
  • Purposeful Work: Make a global impact by advancing sustainable food production.
  • Our People: Work with a fun, collaborative, and supportive team.
  • Recharge: Generous vacation policy and year-end holiday break.
  • Level up with the UpSkill program: Dedicated funds each year towards learning programs that help you grow in your role.
  • Support for Life’s Big Moments: We offer enhanced parental leave top-ups to help you focus on what matters most.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationcoordinationmultitaskingMicrosoft OfficeGoogle WorkspaceFirst AidFire Safetyhealth and safety compliance
Soft Skills
organizational skillsattention to detailindependent worktask prioritizationcommunication skillsinterpersonal skillsservice-orientedpositive attitudeflexibilitycollaboration
Certifications
post-secondary diplomacertification in a related field