Office Administration Specialist
SECO GmbH
part-time
Posted on:
Location Type: Office
Location: Hamburg • Germany
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Job Level
About the role
- First point of contact for national and international visitors at the reception
- Professional communication with customers, business partners and guests in German and English – by email, phone and in person
- Independently organize and carry out office management tasks (e.g., upkeep and preparation of meeting rooms, appointment coordination, ordering/procurement)
- Cross-departmental collaboration and support for events
- Smooth coordination and assurance of maintenance measures in the office and outdoor areas
- Carrying out minor repairs and organizing external service providers (e.g., tradespeople/contractors, property management, cleaning services and other vendors)
- Taking on projects in the area of office administration
Requirements
- Completed vocational training in business administration or an equivalent qualification
- Professional experience at a reception, in an assistant/office administration role, or in trades/facility management
- Manual skills and technical understanding for minor repair tasks are an advantage
- Strong knowledge of MS Office (Word, Excel, Outlook)
- Excellent communication skills and enjoyment of working in a team
- Structured, independent and proactive working style to contribute ideas and drive projects forward
- Excellent German skills and good English skills
Benefits
- Health promotion and subsidy for the Deutschlandticket
- A great team that works together
- Flat hierarchies, a modern corporate culture and an informal first-name address up to executive management
- A varied area of responsibility within a growing corporate group
- A modern workplace in our new company building directly at Harburg station
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office managementminor repairsmanual skillstechnical understandingMS OfficeWordExcelOutlook
Soft skills
professional communicationteamworkstructured working styleindependent working styleproactive working styleorganizational skills
Certifications
vocational training in business administration