Administrative Assistant

• Oversee office supply management: organization, inventorying, ordering, and restocking supplies
• Maintain cleanliness in community areas and conference rooms (unload dishwasher, clean refrigerators, stock beverages/paper goods/restrooms, tidy conference rooms)
• Serve as designated point of contact for landlord and greet guests/vendors
• Coordinate large maintenance/repair tasks and self-perform simple maintenance tasks
• Oversee office furnishing updates and seating assignments, manage desk hoteling software
• Complete regular expense reports for the office credit card (weekly) and receive/review vendor invoices
• Establish and implement processes to scale office operations and document office-related procedures
• Collect, organize, and distribute office mail and voicemail
• Support interview scheduling and day-of coordination, including calendaring and travel booking
• Implement meeting management techniques (create agendas and notes)
• Order and distribute business cards; receive and prepare packages for shipping
• Serve as primary point of contact for safety issues in the corporate office
• Support planning of celebrations, team lunches, offsites, and other events; drive community building and communication via MS Teams
• Serve as primary liaison for janitorial, maintenance, and IT vendors; manage vendor budgeting and vendor changes
• Welcome and support onboarding new hires; order, prepare, and distribute IT equipment and maintain equipment logs
• Collaborate with Executive Assistant and other onboarding team members
• Perform other duties as assigned

Office Manager

Administrative Assistant

Accounting, Administrative Assistant

Administrative Assistant

Office Manager II

Administrative Specialist