Schoox, Inc.

Marketing Coordinator, Events

Schoox, Inc.

full-time

Posted on:

Location Type: Remote

Location: Oregon • United States

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About the role

  • Serve as the marketing team's project coordinator — maintaining operational schedules, tracking deliverables, and keeping campaigns and initiatives on deadline.
  • Maintain a master marketing calendar covering events, campaigns, content launches, and key internal milestones.
  • Manage and maintain an inventory of marketing materials; coordinate creation of new materials with internal stakeholders and external vendors.
  • Coordinate tasks outsourced to external vendors — including print production, promotional items, and creative execution — managing timelines, quality, and invoicing.
  • Support the marketing team in day-to-day execution: communicating deliverable requirements, tracking progress, and flagging risks to leadership.
  • Review campaign and event metrics with the support of marketing operations; support marketing leadership with performance reporting.
  • Own marketing budget tracking — maintaining an up-to-date view of spend vs. plan across all programs, events, and vendor commitments.
  • Process invoices, match receipts and ensure accurate budget coding for finance.
  • Flag budget variances proactively and support marketing leadership in reforecasting as needed.
  • Manage vendor relationships and negotiate pricing to maximize budget efficiency.
  • Own end-to-end logistics for Schoox's event participation — including third-party industry conferences, regional roadshows, customer roundtables, and executive experiences.
  • Manage all operational details: booth shipping and setup, vendor contracts, attendee registration, hotel room blocks, and on-site logistics.
  • Support logistics and planning for the annual Sales Kick-off — managing programming schedules, venue logistics, and budget adherence.
  • Provide logistics and communications support for Board of Directors meetings.
  • Coordinate Schoox's presence at third-party events: manage booth assets, sponsor deliverables, speaking submissions, and lead capture.
  • Manage corporate gifting, event swag, and new hire gifting programs in coordination with HR.
  • Ensure event execution is consistent with Schoox brand standards and aligned with GTM objectives.
  • Partner with Marketing, Sales and BDR teams to ensure execution of pre- and post-event follow-up, ensuring leads are captured and handed off effectively.
  • Collaborate with Product Marketing on asset and collateral needs for events and campaigns.

Requirements

  • Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
  • 3-5 years of experience in a marketing operations, events coordination, or marketing coordinator role — preferably in a SaaS or B2B technology environment.
  • Demonstrated project management skills: able to run multiple workstreams simultaneously, build workback schedules, and hold timelines.
  • Hands-on budget management experience: comfortable tracking spend, processing invoices, and maintaining accurate budget records.
  • Strong attention to detail — you catch errors before they become problems.
  • Excellent communication and interpersonal skills; able to work across functions and manage external vendors effectively.
  • Proficiency in Microsoft Office Suite; familiarity with project management tools (e.g., Asana, Monday.com), CRM systems, and email marketing platforms.
  • Adaptability and willingness to travel and work flexible hours around event schedules when needed.
  • A proactive, get-it-done attitude — you take ownership, anticipate needs, and follow through without being closely managed.
Benefits
  • https://schoox.benefitmain.com/
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementbudget managementevent coordinationmarketing operationsdata analysislogistics managementvendor managementcampaign executionperformance reportinginventory management
Soft Skills
attention to detailcommunication skillsinterpersonal skillsorganizational skillsadaptabilityproactive attitudeteam collaborationproblem-solvingtime managementnegotiation skills