Schaeffler

Administrative Assistant

Schaeffler

full-time

Posted on:

Location Type: Office

Location: Wooster • Ohio • United States

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About the role

  • Provide autonomous and comprehensive administrative support to dedicated teams or management within the organization, ensuring smooth daily operations and efficient workflow.
  • Organize office operations and procedures to improve efficiency and maintain an effective information flow by managing incoming and outgoing correspondence, greeting visitors, and prioritizing communications.
  • Coordinate complex scheduling tasks including appointment setting, meeting planning, and taking detailed minutes to facilitate informed decision-making and follow-up actions.
  • Manage time and travel arrangements, ensuring accurate processing of travel expenses and related documentation for team members or managers, optimizing resources and budgets.
  • Foster productive collaboration by coordinating with multiple departments and maintaining professional relationships with external parties such as suppliers, customers, and regulatory authorities.
  • Create, update, and maintain accurate records and databases to ensure data integrity, and assist in the preparation and delivery of reports and presentations tailored to internal and external stakeholders.
  • Support team and customer events with organizational and logistical efforts to enhance engagement and promote corporate culture.
  • Implement best practices in administrative processes by continuously evaluating workflows and proposing improvements to enhance overall team productivity.

Requirements

  • Associate degree in a business-related field
  • Minimum 2 years of experience in an administrative function
  • Proficient in Microsoft Office Suite
  • Excellent communication ability (written & verbal)
  • Ability to meet deadlines
  • Ability and willingness to professionally represent Schaeffler in all settings
  • Ability to prioritize and make decisions
  • Ability to maintain strict confidentiality
  • External applicants must be authorized to work in the US without employment VISA or other sponsorship.
Benefits
  • Medical, dental and vision insurance
  • Life insurance and 401k eligible with up to 6% company match
  • Regular employee appreciation and company events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportschedulingrecord managementdata integrityreport preparationpresentation deliveryworkflow evaluationbudget optimizationtravel arrangement processingcorrespondence management
Soft Skills
communicationdecision makingprioritizationconfidentialitycollaborationorganizational skillstime managementcustomer engagementprofessional representationadaptability
Certifications
Associate degree in business-related field