ScaleSource

Senior Executive Assistant – Coach & Consultant Support

ScaleSource

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $1,250 - $1,500 per month

Job Level

Senior

About the role

  • Coordinate logistics, manage calendars, book travel arrangements, and confirm client session details. Prepare digital materials, session templates, agendas, and follow-up deliverables for client meetings.
  • Maintain and update CRM systems with leads, clients, and session information.
  • Track progress across the sales pipeline and ensure accurate data management.
  • Support outbound business development through LinkedIn outreach, email communication, and cold calling.
  • Manage executive inbox communication and prioritize tasks to ensure timely responses.
  • Assist with marketing coordination, including scheduling social media content and repurposing materials.
  • Collaborate with design or content contributors to organize branded deliverables.
  • Leverage AI tools to streamline documentation, communication workflows, and operational processes. Operate effectively in a fast-paced environment while managing multiple priorities and deadlines.

Requirements

  • Minimum 4 years of experience as an Executive Assistant directly supporting coaches, consultants, or professional service executives.
  • Strong hands-on experience with CRM platforms and AI productivity tools (ChatGPT, automation tools, or similar).
  • Proven ability to operate in fast-paced, high-demand environments managing complex scheduling and competing priorities.
  • Experience supporting outbound business development, including LinkedIn outreach, email campaigns, appointment setting, and/or cold calling.
  • Advanced English communication skills with prior client-facing experience representing an executive professionally.
Benefits
  • Work directly with experienced coaches and consultants.
  • Gain exposure to consulting operations and business growth strategies while working in a remote setting.
  • Be part of a growing professional environment supporting entrepreneurial organizations. Opportunity for long-term growth and increased operational responsibility.
  • Paid Vacation Time.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
CRM managementdata managementschedulingbusiness developmentemail communicationcold callingsession preparationdigital materials preparationclient session coordinationappointment setting
Soft Skills
time managementprioritizationcommunicationcollaborationadaptabilityorganizational skillsclient-facing experienceproblem-solvingattention to detailmultitasking