ScaleSource

Financial Controller – Senior Bookkeeper, Multi-Company Portfolio

ScaleSource

full-time

Posted on:

Location Type: Remote

Location: Japan

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Salary

💰 $1,200 - $1,500 per month

Job Level

Senior

About the role

  • Reconcile accounts weekly across all entities in QuickBooks Online
  • Maintain audit-ready financial records
  • Investigate and resolve discrepancies proactively
  • Ensure accurate vendor bill entry and categorization
  • Manage payment schedules and AP balances
  • Coordinate payments with internal stakeholders
  • Generate and issue invoices as required
  • Track collections and aging reports
  • Provide weekly AR updates with recommended actions
  • Prepare and file required sales tax submissions
  • Maintain exemption and compliance documentation
  • Keep records audit-ready
  • Produce bi-weekly cash flow forecasts per entity
  • Identify risks, surpluses, and timing challenges
  • Support leadership decisions regarding cash usage
  • Prepare monthly variance analysis per business
  • Identify margin issues or overspending trends
  • Recommend cost control or reinvestment strategies
  • Manage franchise taxes and business registrations
  • Maintain licenses and renewals
  • Support compliance in regulated industries
  • Prepare financial scorecards per entity
  • Support weekly leadership meetings
  • Provide financial clarity for leadership decisions
  • Coordinate monthly review meetings with CPA partners
  • Prepare documentation for tax filings
  • Ensure year-end readiness through proactive organization
  • Support expansion and growth analysis
  • Assist in investment and feasibility modeling

Requirements

  • 5+ years experience as Controller or Senior Bookkeeper
  • Advanced QuickBooks Online expertise, including multi-entity management
  • Experience managing AP, AR, sales tax, and compliance processes
  • Ability to manage finances across multiple businesses simultaneously
  • Advanced Excel or Google Sheets skills
  • Strong written and verbal English communication skills
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
QuickBooks Onlineaccounts reconciliationvendor bill entryaccounts payableaccounts receivablesales tax submissionsfinancial forecastingvariance analysiscost control strategiesinvestment modeling
Soft Skills
proactive problem solvingcommunicationorganizational skillsleadership supportcollaborationanalytical thinkingattention to detaildecision makingrisk identificationstrategic planning