ScaleSource

Executive Assistant – Senior Level

ScaleSource

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $1,500 per month

Job Level

Senior

About the role

  • Manage personal and business calendar
  • Protect focus time
  • Coordinate meetings across time zones
  • Ensure follow-ups happen
  • Review incoming emails daily
  • Keep inboxes organized and structured
  • Draft replies in the founder’s voice
  • Escalate what matters and close loops fast
  • Handle inbound calls and messaging
  • Manage personal social media profiles
  • Track DMs and follow-ups
  • Execute family and team culture calendar (birthdays, anniversaries, key dates, gifts, reminders)
  • Manage tools, access, subscriptions, renewals
  • Coordinate basic troubleshooting
  • Use AI tools to move faster
  • Create simple SOPs and documentation
  • Manage vehicles and properties
  • Track utilities, vendors, maintenance schedules
  • Monitor insurance and renewals
  • Negotiate vendors and manage relationships
  • Plan travel and build clean itineraries
  • Support events and handle last-minute changes
  • Support Summer with coordination, scheduling, vendor calls, research, and follow-up

Requirements

  • 5 plus years supporting a CEO Founder or C-suite leader
  • Real calendar ownership and inbox management experience
  • Strong written and spoken English
  • Vendor negotiation and management experience
  • Experience with tools such as Google Workspace or Microsoft 365, Slack, Zoom, Asana, ClickUp, Notion, Airtable
  • Comfortable using AI tools for productivity
  • Nice to have: EOS familiarity
  • Masters degree (not required if experience is strong)
Benefits
  • $1500 USD per month base
  • Up to $12000 USD per year in performance bonuses
  • Paid travel for required trips (4 per year average)
  • High autonomy and flexibility
  • Real ownership and trust
  • This is a long-term role for someone who wants to operate at a high level.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinbox managementvendor negotiationtroubleshootingSOP creationevent planningtravel planningdocumentation
Soft Skills
communicationorganizationtime managementrelationship managementproblem-solvingadaptability
Certifications
Masters degree