ScaleSource

Executive Assistant

ScaleSource

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $1,500 per month

About the role

  • Prepare clients and Implementers for Quarterlies, Annuals, Focus Days, and 90-Minute Meetings
  • Coordinate logistics including meeting rooms, Zoom sessions, agendas, and materials
  • Book travel, hotels, flights, and meeting spaces when required
  • Manage preparation checklists and post-session follow-ups
  • Maintain and update CRM daily with contacts, deals, notes, and follow-ups
  • Track prospects, sessions, and next actions accurately
  • Ensure no opportunities or commitments are missed
  • Support outbound outreach initiatives led by the EOS Implementer
  • Send LinkedIn and email outreach messages and assist with light calling when required
  • Track outreach activity and assist in booking discovery meetings
  • Maintain organized outreach records and responses
  • Assist in scheduling and publishing social media content
  • Help repurpose EOS content for client engagement
  • Coordinate with marketing or creative partners as needed
  • Manage calendars, scheduling, and inbox coordination
  • Track priorities, deadlines, and action items
  • Support operational and special projects as requested

Requirements

  • Experience supporting coaches, CEO'S consultants, or professional services
  • Strong hands-on CRM experience (HubSpot, Pipedrive, Salesforce, etc.)
  • Experience coordinating meetings and logistics
  • Comfortable supporting outbound outreach
  • Strong English communication skills
  • Highly organized and accountable
  • - Professional and quiet remote work setup (PC) with reliable high-speed internet.
  • - Strong Zoom presence and polished communication skills.
  • - Ability to balance client interactions with administrative responsibilities.
  • - Submission of an introductory video is required as part of the hiring process.
Benefits
  • Stable, full-time remote work paid in USD
  • Career growth supporting professional business coaches and leadership teams
  • Exposure to high-level business operations and strategy execution
  • Opportunity to grow into operations or executive support leadership roles
  • Structured, high-performance work environment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
CRM experiencemeeting coordinationlogistics managementoutbound outreachschedulingcalendar managementsocial media content publishingclient engagementadministrative supportchecklist management
Soft Skills
strong communication skillshighly organizedaccountabilityprofessionalismability to balance responsibilitiespolished communicationinterpersonal skillsattention to detailtime managementadaptability