Scale Virtually VA

Manager

• Add and maintain buyer contacts in REsimpli CRM
• Grow and segment buyer database through outreach and networking
• Qualify new buyers and assess purchasing criteria
• Create and distribute marketing materials for properties under contract
• Post properties on InvestorBase, Facebook groups, and other real estate forums
• Manage email campaigns and property blasts using Constant Contact
• Serve as primary point of contact for buyer inquiries and provide timely updates throughout transactions
• Schedule and coordinate property showings or walkthroughs when needed
• Ensure accurate property and buyer data entry in REsimpli and track buyer engagement
• Maintain a well-organized digital record of all deals and interactions

Assistant Disposition Manager

Recruitment

• Design, optimize, and drive an aggressive talent acquisition strategy that meets the hiring needs of Scale Virtually
• Overhaul and own the end-to-end recruitment funnel from sourcing to onboarding
• Establish clear KPIs for hiring speed, quality, and pipeline efficiency, and hold the team accountable
• Implement data-driven recruiting strategies to increase placements, decrease time-to-hire, and ensure long-term retention
• Audit the TA team, identify gaps, and restructure the team if necessary; hire, train, and develop TA specialists
• Create a high-performance culture that rewards execution, speed, and quality over activity
• Identify and eliminate bottlenecks in the hiring process and implement the right ATS and tech stack
• Work cross-functionally with HR, Training, and Operations to ensure seamless onboarding and retention
• Align TA with business objectives, push back on inefficiencies, and provide high-visibility reporting on recruitment performance

Head of Talent Acquisition

Executive Assistant

• Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO.
• Manage project initiatives for the CEO's three companies simultaneously.
• Coordinate and maintain appointment schedules and calendars for each company.
• Plan and schedule meetings, conferences, and travel for the CEO and team members.
• Handle logistics for events, including collateral management.
• Take meeting minutes and maintain accurate records on various platforms.
• Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf.
• Facilitate internal communication and assist in change management.
• Produce reports, presentations, and briefs for each company.
• Identify and suggest more efficient office processes.
• Review and recommend changes to policies and procedures.
• Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning.
• Perform other executive admin responsibilities as needed.

Assistant Disposition Manager

Head of Talent Acquisition

Executive Virtual Assistant