Scale Virtually VA

Executive Virtual Assistant

Scale Virtually VA

full-time

Posted on:

Origin:  • 🇿🇦 South Africa

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Job Level

Mid-LevelSenior

About the role

  • Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO.
  • Manage project initiatives for the CEO's three companies simultaneously.
  • Coordinate and maintain appointment schedules and calendars for each company.
  • Plan and schedule meetings, conferences, and travel for the CEO and team members.
  • Handle logistics for events, including collateral management.
  • Take meeting minutes and maintain accurate records on various platforms.
  • Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf.
  • Facilitate internal communication and assist in change management.
  • Produce reports, presentations, and briefs for each company.
  • Identify and suggest more efficient office processes.
  • Review and recommend changes to policies and procedures.
  • Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning.
  • Perform other executive admin responsibilities as needed.

Requirements

  • Willingness to do voice tasks
  • Minimum of 4 years experience in administration and executive assistance.
  • Experience working closely with C-Suite executives.
  • Solid project management skills.
  • Ability to function as an individual contributor and work well with teams.
  • Strong multitasking and prioritization skills.
  • Critical thinking and the ability to think on your feet.
  • Excellent time management skills.
  • Highly organized, patient, and able to maintain confidentiality.
  • Proficient in online tools such as Google Suite applications.
  • Quick learner with superb interpersonal skills.
  • Excellent verbal and written communication skills with close to zero regional accent.
  • Ability to work independently and under pressure of deadlines.
  • Commitment to a full-time job.
  • Comfortable working during U.S. operating hours (Night Shift).