401k Operations Specialist
Savvy Wealth
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $104,000 - $120,000 per year
Job Level
Mid-LevelSenior
About the role
- Oversee the preparation and execution of 3(21) and 3(38) investment advisory agreements, ensuring all plan information is pre-filled accurately and appendixes are completed before sending for signature.
- Serve as the main point of contact for setting up the firm with new recordkeepers.
- Coordinate the gathering of client and advisor signatures via DocuSign or physical wet signatures and ensure completed forms are successfully processed by the counterparty.
- Establish and maintain data feeds between recordkeepers and our internal reporting systems.
- Manage fee schedules, track down fee statements, and reconcile fees received to ensure accurate billing across all corporate accounts.
- Act as the internal go-to resource for advisors regarding 401k plan design, administration, and ERISA compliance questions.
- Refine internal workflows for 401k operations, maintaining and updating process documentation as the firm scales.
- Assist in ensuring all plan activities comply with ERISA, DOL, and IRS regulations.
Requirements
- 3–5+ years of operations or administration experience specifically within the corporate 401k/Retirement Plan space.
- Deep understanding of ERISA regulations, 401k plan structures (3(21) vs. 3(38) fiduciary roles), and the nuances of working with Third-Party Administrators (TPAs) and Recordkeepers.
- Strong proficiency in Excel and experience working with portfolio management or reporting software.
- Demonstrated ability to execute detailed administrative tasks (form filling, data entry, error checking) with high accuracy while also thinking strategically about process efficiency.
- Ability to work independently to solve complex operational issues (e.g., broken data feeds, rejected paperwork) with minimal supervision.
- Strong customer-facing presence and communication skills.
Benefits
- Competitive salary and equity package
- Unlimited PTO + paid company holidays
- Access to holistic medical, dental, and vision plans
- Company 401(k), Commuter, and HSA/FSA plans
- NYC office in the heart of Manhattan
- Lunch and snacks provided in the office
- Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
- Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
401k plan designadministrationERISA compliancedata entryfee reconciliationprocess documentationportfolio managementreporting softwareform fillingerror checking
Soft skills
strategic thinkingproblem-solvingattention to detailindependencecustomer servicecommunication