Savvital

Brokerage Operations Coordinator / Transaction Coordinator

Savvital

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Manage and coordinate real estate transactions from listing through closing
  • Track timelines, contingencies, and ensure all deal milestones are met on time
  • Draft, review, and manage contracts including listing agreements, offers, counteroffers, addenda, and closing documents
  • Facilitate document execution through platforms such as DocuSign
  • Coordinate escrow-related activities including inspections, appraisals, disclosures, and closing logistics
  • Maintain due diligence folders, audits, and seller requirement checklists
  • Maintain accurate and up-to-date deal files, trackers, and pipeline logs
  • Monitor offers, counteroffers, and transaction progress using tools like Trello or similar platforms
  • Manage property listings across platforms such as LoopNet, Crexi, MLS, LinkedIn, and company websites
  • Update property status, pricing, and listing details as required
  • Act as a liaison between clients, agents, and internal teams, ensuring clear and timely communication
  • Respond to inquiries and manage follow-ups in a structured and professional manner
  • Organize transaction files, closing documents, and internal submissions
  • Handle urgent or quick-turn requests with effective prioritization

Requirements

  • A 4-Year Bachelor’s degree is preferable, ideally in Business Studies, Real Estate, Finance, or a related field
  • 6 years of experience in a Transaction Coordinator, Administrative, or Operations role within commercial or multifamily real estate
  • Strong understanding of real estate deal flow, escrow processes, and due diligence requirements
  • High attention to detail with the ability to manage multiple transactions simultaneously
  • Strong written and verbal communication skills with a professional tone
  • Familiarity with tools like DocuSign, Trello, CRM systems, and listing platforms is preferred
  • Ability to work independently with a proactive, ownership-driven mindset
Benefits
  • Internet
  • Electricity
  • Wellbeing Medical Insurance for you
  • Performance-based bonuses
  • Annual bonus and increments
  • Company-wide success bonuses
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
real estate transactionscontract managementdue diligenceescrow processestransaction coordinationproperty listings managementtimeline trackingmilestone managementdocument executioncommunication management
Soft Skills
attention to detailorganizational skillscommunication skillsprioritizationindependenceproactive mindsetprofessional toneliaison abilitiesstructured follow-upmultitasking