Prepare project budgets based on program concepts for our German projects
Manage and monitor the use of funds (public and private)
Prepare and review fund disbursement requests (drawdowns)
Prepare interim and final reports
Review travel expense reports and invoices
Review fee, grant and cooperation agreements and contribute to the financial-relevant sections: fund disbursement procedures, templates, deadlines
Monitor and control financial reports and fund drawdowns from partner organisations and grant recipients
Maintain databases by recording and updating project data, fund disbursements, and contract data
Track donor guidelines for public (e.g., EU or AMIF) and private grants, as well as other standards regarding grant law, the German Federal Budget Code (Bundeshaushaltsordnung), expenditure deadlines, procurement rules, etc.

Requirements

University degree in economics, law, public administration, or comparable qualifications/experience
Several years of solid professional experience managing project finances in a non-profit organisation, ideally with grant funding experience
Basic accounting knowledge and understanding of budgetary and grant law, as well as institutional donor guidelines at EU, federal and state levels (especially EU, AMIF)
Strong numerical affinity and confident use of Microsoft Office applications
Flexible, positive and solution-oriented mindset
High level of initiative, decisiveness and enjoyment in shaping strategic processes
Experience using ERP and CRM systems
Excellent German and English language skills, both written and spoken

Benefits

Flexible working hours and up to 60% remote work
Salary according to internal pay scale; starting salary for this position ranges from €3,800 to €4,200 gross (full-time, 40 h/week), depending on relevant experience and expertise
Professional support and development measures
International working environment and values-based organizational culture
Significant scope for autonomy and initiative
30 days of annual leave plus 1 day special leave
Choice of an additional benefit: Edenred credit card, supplementary company health insurance, Urban Sports Club membership, or subsidy for the Deutschlandticket
20% contribution to the company pension scheme
Full continued salary payment in the event of a child's illness
Workplace health management
Family room as well as quiet and prayer room in our office

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

budget preparationfund disbursementfinancial reportingaccounting knowledgegrant lawproject finance managementnumerical analysisdata managementcontract management

Soft Skills

solution-oriented mindsetinitiativedecisivenessstrategic thinkingflexibilitypositive attitude