Prepare project budgets based on program concepts for our German projects
Manage and monitor the use of funds (public and private funds)
Prepare and review fund drawdown requests
Prepare interim and final financial reports
Review travel expense claims and invoices
Review fee, grant and cooperation agreements and contribute to finance-related sections: fund drawdown procedures, templates, deadlines
Monitor and control financial reports and fund drawdowns from partner organizations and grant recipients
Maintain databases by recording and updating project data, fund drawdowns and contract information
Track donor policies for public (e.g. EU or AMIF) and private grants and other standards related to grant law, federal budget regulations, expenditure deadlines, procurement rules, etc.

Requirements

University degree with a focus on economics, law, public administration or comparable qualifications/experience
Several years of solid professional experience in managing project finances in a non-profit organization, ideally with grant-funded projects
Basic accounting knowledge, understanding of budget and grant law, and institutional donor guidelines at EU, federal and state levels (in particular EU, AMIF)
Strong numerical affinity and confident use of Microsoft Office applications
Flexible, positive and solution-oriented mindset
High level of initiative, decisiveness and enjoyment in shaping strategic processes
Experience using ERP and CRM systems
Excellent German and English language skills, both written and spoken

Benefits

Flexible working hours and up to 60% remote work
Compensation according to the organization’s internal salary model; the starting salary for this position ranges between €3,800 and €4,200 gross (full-time, 40 h/week), depending on relevant experience and expertise
Professional support and development measures
An international working environment and a values-driven organizational culture
Plenty of scope for independence and initiative
30 days of annual leave plus 1 day of special leave
Choice of an additional benefit: Edenred credit card, supplementary company health insurance, Urban Sports Club membership or subsidy for the Deutschlandticket
20% employer contribution to company pension scheme
Continued full salary payment in case of a child’s illness
Occupational health management
Family room as well as quiet and prayer rooms in our office

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

budget managementfinancial reportingaccounting knowledgegrant lawpublic fundingprivate fundingfund drawdown proceduresdata managementnumerical analysisproject finance management

Soft Skills

solution-oriented mindsetinitiativedecisivenessstrategic thinkingflexibilitypositive attitudeattention to detailcommunication skillsorganizational skillscollaboration