SAOTA

Resource Centre Administrator

SAOTA

full-time

Posted on:

Location Type: Office

Location: Cape Town • South Africa

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About the role

  • Resource Library Management (Physical & Digital) includes:
  • Maintaining and growing SAOTA’s Resource Library
  • Capturing and maintaining data in the online SharePoint Library and Excel databases
  • Adding new information researched by the Coordinator or team
  • Transferring existing data from spreadsheets into the new database
  • Contacting suppliers to request samples and regularly update their information
  • Coordinating the delivery and tracking of samples
  • Supporting the library when the Coordinator or team members are unavailable
  • Maintaining records, bookings, and movement of samples
  • Printing and managing labels once samples are identified and uploaded to SharePoint
  • Assisting in the SAOTA – ARRCC Sample Room as required
  • Allocating staff helpdesk tickets to the appropriate team members
  • Administrative Support includes:
  • Providing essential administrative support to keep the Resource Centre operating efficiently
  • Assisting with compiling and populating reports and presentations
  • Documenting minutes, agendas, and action lists for Resource Centre meetings
  • Following up on outstanding actions and ensuring tasks are completed
  • Liaising with couriers for all sample deliveries
  • Supporting the team with general administrative tasks as needed

Requirements

  • Minimum 3 years’ experience in an administrative role
  • Exceptional accuracy and attention to detail
  • Excellent written and spoken English, with strong spelling, grammar, and proofreading skills
  • High proficiency in Microsoft Office, especially Excel and PowerPoint
  • Ability to remain calm, multitask, and perform well under deadline pressure
  • Strong interpersonal skills and the ability to collaborate across all levels
  • Excellent organisational and time‑management skills
  • Proven ability to work independently, take initiative, and be proactive
  • Ability to handle confidential and sensitive information with discretion
  • Familiarity with the construction industry (advantageous)
  • Experience with document management systems (advantageous)
Benefits
  • Be part of a globally recognised architecture and design practice
  • Work in a collaborative, high‑performance environment
  • Gain exposure to industry‑leading resources, suppliers, and systems
  • Play a meaningful role in supporting world‑class design teams
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data managementdocument managementreportingdata entrysample trackinglabel managementadministrative supportresource library managementExcelPowerPoint
Soft Skills
attention to detailwritten communicationverbal communicationinterpersonal skillsorganizational skillstime managementinitiativeproactivitycalm under pressurecollaboration