SAOTA

Administration

• Resource Library Management (Physical & Digital) includes:
• Maintaining and growing SAOTA’s Resource Library
• Capturing and maintaining data in the online SharePoint Library and Excel databases
• Adding new information researched by the Coordinator or team
• Transferring existing data from spreadsheets into the new database
• Contacting suppliers to request samples and regularly update their information
• Coordinating the delivery and tracking of samples
• Supporting the library when the Coordinator or team members are unavailable
• Maintaining records, bookings, and movement of samples
• Printing and managing labels once samples are identified and uploaded to SharePoint
• Assisting in the SAOTA – ARRCC Sample Room as required
• Allocating staff helpdesk tickets to the appropriate team members
• Administrative Support includes:
• Providing essential administrative support to keep the Resource Centre operating efficiently
• Assisting with compiling and populating reports and presentations
• Documenting minutes, agendas, and action lists for Resource Centre meetings
• Following up on outstanding actions and ensuring tasks are completed
• Liaising with couriers for all sample deliveries
• Supporting the team with general administrative tasks as needed

Resource Centre Administrator