SAOTA

Administration

• Resource Library Management (Physical & Digital) includes:
• Maintaining and growing SAOTA’s Resource Library
• Capturing and maintaining data in the online SharePoint Library and Excel databases
• Adding new information researched by the Coordinator or team
• Transferring existing data from spreadsheets into the new database
• Contacting suppliers to request samples and regularly update their information
• Coordinating the delivery and tracking of samples
• Supporting the library when the Coordinator or team members are unavailable
• Maintaining records, bookings, and movement of samples
• Printing and managing labels once samples are identified and uploaded to SharePoint
• Assisting in the SAOTA – ARRCC Sample Room as required
• Allocating staff helpdesk tickets to the appropriate team members
• Administrative Support includes:
• Providing essential administrative support to keep the Resource Centre operating efficiently
• Assisting with compiling and populating reports and presentations
• Documenting minutes, agendas, and action lists for Resource Centre meetings
• Following up on outstanding actions and ensuring tasks are completed
• Liaising with couriers for all sample deliveries
• Supporting the team with general administrative tasks as needed

Resource Centre Administrator

Customer Support

• Audit and validate datasets to ensure accuracy, consistency, and completeness.
• Develop, maintain, and improve advanced Excel models, including pivot tables, macros, and dashboards.
• Produce periodic and ad-hoc reports to support data-driven decision-making.
• Prepare clear visualisations and summaries; PowerBI experience is highly advantageous.
• Assist with the preparation of reports for meetings and track follow-up actions.
• Maintain structured documentation, ensuring proper version control and accessibility.
• Ensure compliance with organisational standards, processes, and data governance requirements.
• Coordinate and track administrative and data-related projects, ensuring timelines, deliverables, and quality standards are met.
• Liaise with stakeholders to manage priorities, address issues, and support smooth execution.

Resource Centre Administrator

Admin & Data Support Specialist – Part-Time