Sanlam

Executive Personal Assistant

Sanlam

full-time

Posted on:

Location Type: Office

Location: Sandton • South Africa

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Job Level

SeniorLead

About the role

  • Managing the executive’s calendar, screen incoming calls and correspondence and respond independently when possible.
  • Employee administration (leave, record keeping), general administration (orders, accounts and payments).
  • Liaising with external business partners.
  • Arranging and coordinating all meetings.
  • Preparing of presentations.
  • Keeping official corporation records.
  • Arranging complex and detailed travel plans and itineraries (local and international), compiling documents for travel-related meetings.
  • Arranging events or conferences by organising for facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget.
  • Directing preparation of records such as agendas, notices, minutes and resolutions for corporate meetings, including minute taking.
  • Budget management and reconciliations.

Requirements

  • Grade 12 with a secretarial diploma/qualification or any other related qualification.
  • 10 years’ related experience as a personal assistant, with at least five years supporting an executive/senior manager.
  • Computer literate (advanced level of MS Office).
  • Extensive experience at top level, together with an in-depth knowledge of the Santam organisation.
  • Current experience with regards to preparing presentations.
  • Proven track record as a personal assistant to senior manager/executive.
  • Experienced at working with highly confidential information.
  • Proficient in English.
  • Highly accurate typing ability.
  • Excellent interpersonal, communication and networking skills.
  • Strong client service orientation.
  • Ability to work under pressure.
  • Good judgement.
  • Strong attention to detail.
Benefits
  • People with disabilities are welcome to apply.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemployee administrationrecord keepingbudget managementpresentation preparationminute takingtravel planningevent coordinationadvanced MS Officeconfidential information handling
Soft Skills
interpersonal skillscommunication skillsnetworking skillsclient service orientationability to work under pressuregood judgementattention to detail
Certifications
secretarial diplomarelated qualification