Sangoma

Accounts Payable Specialist

Sangoma

full-time

Posted on:

Location Type: Hybrid

Location: Sarasota • Florida • United States

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Salary

💰 $21 - $26 per hour

About the role

  • Manage the entirety of the accounts payable process, ensuring the accurate and timely processing of invoices and payments.
  • Collaborate with internal teams and external vendors to resolve discrepancies and maintain strong relationships.
  • Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices.
  • Payment Processing: Schedule and prepare various payment methods including Wires, Checks, ACH & SafePay.
  • Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments.
  • Three-Way Matching: Verify inventory invoices through a three-way match process.
  • Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems.
  • Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy.
  • Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance.
  • Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents.
  • SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing.
  • Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments.
  • Prepare necessary journal entries as the situation requires.
  • Recommend and process debit or credit memos with appropriate documentation for adjustments.
  • Provide backup in approving Concur expense reports as needed.
  • Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness.
  • This is a hybrid position, requiring 2-3 days in the office weekly.

Requirements

  • A minimum of 3 years of experience in high-volume accounts payable processing.
  • Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering.
  • Familiarity with Outlook and Gmail, including advanced functions like search and labeling.
  • Demonstrated knowledge in high-volume electronic invoicing processes.
  • Ability to analyze financial data and produce insightful reports.
  • Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite.
  • Exceptional organizational skills with a proven capacity to prioritize tasks effectively.
  • Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic.
  • Strong professional communication skills, both written and verbal.
  • Ability to thrive in a fast-paced, rapidly evolving organization.
  • A proactive attitude, ready to take on additional responsibilities as necessary.
Benefits
  • Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
  • Matching 401K program - 100% match on 4%.
  • Employee Stock Purchase Plan after one year of service.
  • Flexible Time Off & Company Holidays
  • Entrepreneurial work environment partnered with high growth career opportunities
  • We value transparency and fairness in our compensation practices.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payable processinginvoice managementpayment processingthree-way matchingsales tax reviewjournal entriesfinancial data analysiselectronic invoicingExcelpivot tables
Soft Skills
conflict resolutionorganizational skillsdetail-orientedprofessional communicationproactive attituderelationship managementtask prioritizationadaptabilitycollaborationproblem-solving