Executive Assistant
Ryan
full-time
Posted on:
Location Type: Hybrid
Location: Boston • Massachusetts • Texas • United States
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About the role
- Uses experience and professionalism to support executives with daily responsibilities
- Provides outstanding administrative support, representing the Firm in a professional and positive manner
- Acts as an extension of the Principal dealing with colleagues and clients in a professional manner
- Prepares reports, meeting minutes, and correspondence
- Creates and edits documents, spreadsheets, and presentations
- Manages schedules, arranges appointments, and itineraries
- Optimizes principal productivity through coordination of meetings, travel, conference calls, and completing expense reports
- Organizes and prioritizes multiple tasks and completes them under strict time constraints
- Answers and transfers all telephone calls, takes accurate and concise messages
- Manages daily correspondence and filing; organizes and maintains electronic/hard-copy document filing system
- Completes assignments with little supervision and performs other duties as assigned
Requirements
- High school diploma
- 3+ years of experience performing administrative duties for an individual, group, or department
- Must possess strong grammatical and proofreading skills
- Solid experience making contacts of a sensitive, complex, and confidential nature
- Advanced skills in Microsoft® Word, Excel, PowerPoint, Outlook, and Internet navigation and research
- Experience with a CRM system such as Salesforce is very helpful
- Valid driver’s license required and Notary Public preferred
Benefits
- Hybrid Work Options
- Award-Winning Culture
- Generous Personal Time Off (PTO)
- 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
- Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
- Benefits Eligibility Effective Day One
- 401K with Employer Match
- Tuition Reimbursement After One Year of Service
- Fertility Assistance Program
- Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportreport preparationdocument creationschedulingmeeting coordinationexpense reportingproofreadingCRM systemsMicrosoft WordMicrosoft Excel
Soft Skills
professionalismcommunicationorganizationtime managementattention to detailindependenceinterpersonal skillsconfidentialityprioritizationadaptability
Certifications
high school diplomavalid driver's licenseNotary Public