Rula

Payroll Specialist

Rula

full-time

Posted on:

Location Type: Remote

Location: Hawaii • United States

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Salary

💰 $75,140 - $83,980 per year

About the role

  • Ensure Rulans are paid accurately and on time
  • Support accurate and timely payroll processing through thorough data review and timesheet validation
  • Audit and maintain employee data, compensation records, and tax setups in ADP Workforce Now, Carta, and Fidelity to ensure accuracy and compliance
  • Help develop and refine payroll documentation, including standard operating procedures and workflow guides
  • Ensure compliance with multi-state, local, and federal labor and tax regulations
  • Assist with tax filings, payroll, and bank reconciliations
  • Support year-end processes such as W-2 preparation
  • Respond to payroll inquiries with professionalism and discretion

Requirements

  • 2+ years of related professional experience in payroll processing, accounting or people operations
  • Intermediate skills in Microsoft Excel and Google Sheets
  • Experience with payroll and HRIS systems, preferably ADP Workforce Now and SmartCompliance
  • Exceptional attention to detail and ability to deliver accurate results under tight deadlines while maintaining confidentiality and a high level of integrity
  • 1+ years of experience at a high-growth, remote start-up (preferred)
  • Working knowledge of multi-state payroll compliance and tax laws (preferred)
  • Degree in Accounting, Business, or other related field (preferred)
  • Experience with month, quarter, and year-end payroll reconciliations (tax, 401(k), benefits) (preferred)
  • Excellent verbal and written communication skills with the ability to collaborate cross-functionally (preferred)
Benefits
  • 100% remote work environment: Working hours to support a healthy work-life balance, ensuring you can meet both professional and personal commitments (must be based in United States, currently not hiring in Hawaii)
  • Attractive pay and benefits: Full transparency of pay ranges regardless of where you live in the United States
  • Comprehensive health benefits: Medical, dental, vision, life, disability, and FSA/HSA
  • 401(k) plan access: Start saving for your future
  • Generous time-off policies: Including 2 company-wide shutdown weeks each year for self-care (for most employees)
  • Paid parental leave: Available for all parents, including birthing, non-birthing, adopting, and fostering
  • Employee Assistance Program (EAP): Support for your mental and physical health
  • New hire home office stipend: Set up your workspace for success
  • Quarterly department stipend: Fund team-building activities or in-person gatherings
  • Wellness events and lunch & learns: Explore a variety of engaging topics
  • Community and employee resource groups: Participate in groups that celebrate employee identity and lived experiences, fostering a sense of community and belonging for all
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll processingdata reviewtimesheet validationtax filingsbank reconciliationsmonth-end payroll reconciliationsquarter-end payroll reconciliationsyear-end payroll reconciliationsmulti-state payroll compliancetax laws
Soft Skills
attention to detailprofessionalismdiscretionintegrityability to deliver accurate resultscollaborationcommunication skills