RTX

Executive Admin – Human Resources

RTX

full-time

Posted on:

Location Type: Remote

Location: Massachusetts • United States

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Salary

💰 $53,100 - $100,900 per year

About the role

  • Manage workflow of multiple issues within a continuously adapting schedule for the assigned Vice Presidents, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
  • May assist in directing work, assigning, and outlining tasks with others across the business
  • Perform comprehensive range of direct executive office support
  • Maintain schedule of appointments while independently prioritizing the level of importance and following protocol/procedures for contacting principals
  • Screen information; communicate instructions and information effectively on behalf of the Vice President and follow up to ensure a timely response
  • Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
  • Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service
  • Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation.
  • Develop and maintain excellent working relationships and communication channels with other executive assistants
  • Plan and coordinate events, meetings, to include but not limited to conference room reservations, call set-up, catering services and video conferences
  • Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
  • Coordinate domestic or international travel according to policy, accurately prepare and submit expense statements in a timely manner
  • Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
  • Compose reports, correspondence, PowerPoint presentations, and memorandums. Review drafts and finished documents
  • Understand and comply with RTX and Raytheon policies and procedures and Security functions
  • Proactively identify ways to enable greater productivity and efficiency in role
  • Expected to demonstrate high degree of professionalism in behavior and manner
  • Maintain a senior administrative presence over all AP administrator(s)

Requirements

  • Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
  • Experience reviewing multiple reference sources, selecting and compiling data for reports and other forms of correspondence with minimal supervision
  • Experience in Outlook, Concur, BCAR, Rshare, SNOW and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools (Teams, SharePoint), and video conferences (Zoom)
  • Experience with calendar management, meeting scheduling and coordination, planning events, expense reports and data reports
  • Experience in planning and coordinating international travel
Benefits
  • medical
  • dental
  • vision
  • life insurance
  • short-term disability
  • long-term disability
  • 401(k) match
  • flexible spending accounts
  • flexible work schedules
  • employee assistance program
  • Employee Scholar Program
  • parental leave
  • paid time off
  • holidays
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting schedulingevent planningexpense reportingdata reportingexecutive office supportreport compositioncorrespondence preparationproblem identificationresolution skills
Soft Skills
communicationcustomer serviceprofessionalismrelationship buildingorganizational skillsproactive problem solvingattention to detailconfidentialityadaptabilityteam collaboration
Certifications
AA/AS degree