Executive Assistant
RTX
full-time
Posted on:
Location Type: Remote
Location: North Carolina • United States
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Salary
💰 $60,000 - $114,000 per year
About the role
- Managing executives’ calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules proactively based on last-minutes changes.
- Resolving all calendar conflicts effectively and efficiently.
- Exercise independent, professional judgment and discretion when managing priorities on behalf of executives.
- Coordinate complex travel arrangements and complete expense reports and other associated tasking in a timely manner.
- Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
- Attend meetings and other functions as requested.
- Assists lower-level staff in gathering, verifying and processing documentation.
- Work with other admins on various projects and assisting with improving processes where necessary.
- May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.
- Create standard work for travel, expense reporting, conference booking, catering, etc.
- May provide executive assistant services as a direct assistant to Senior Executives.
- Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
- Meeting preparations to include booking conference rooms, coordinating catering facilities, visitor workflows etc.
- Maintain accurate & updated organization charts.
- This position will work during the core hours in either Eastern or Central time zone.
Requirements
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
- Experience as an Executive Assistant or Administrative Assistant supporting senior level or executive level leaders.
- Experience using Zoom and Microsoft Office (Outlook, OneNote, PowerPoint, Word, Teams, or Excel, etc.)
- Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.
- Experience supporting multiple executives concurrently in a fast-paced environment
- Familiarity with corporate travel booking tools and expense systems.
- Experience coordinating off-site meetings or events as needed.
Benefits
- Medical, dental, and vision insurance
- Three weeks of vacation for newly hired employees
- Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
- Tuition reimbursement program
- Student Loan Repayment Program
- Life insurance and disability coverage
- Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
- Birth, adoption, parental leave benefits
- Ovia Health, fertility, and family planning
- Adoption Assistance
- Autism Benefit
- Employee Assistance Plan, including up to 10 free counseling sessions
- Healthy You Incentives, wellness rewards program
- Doctor on Demand, virtual doctor visits
- Bright Horizons, child and elder care services
- Teladoc Medical Experts, second opinion program
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting schedulingevent planningtravel arrangementsexpense reportingdocument preparationgrammatical usageprocess improvementproject coordinationoffice operations
Soft Skills
flexibilityproblem-solvingprofessional judgmentdiscretionindependencecommunicationorganizational skillsattention to detailcollaborationtime management
Certifications
AA/AS degree