rrreefs

Executive Assistant

rrreefs

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Manage and optimise executive calendars, scheduling meetings across multiple time zones
  • Coordinate internal and external meetings, including agendas, notes, and follow-ups
  • Act as a point of contact between leadership and internal/external stakeholders
  • Manage inboxes, prioritise communication, and ensure timely responses
  • Support day-to-day operations, ensuring tasks and priorities are executed efficiently
  • Assist with project coordination, tracking deadlines, deliverables, and progress
  • Prepare reports, presentations, and documentation as required
  • Identify inefficiencies and implement improved systems or processes
  • Handle confidential information with discretion and professionalism
  • Support ad hoc administrative, operational, and coordination tasks as needed
  • Ensure alignment across teams by following up on action items and commitments

Requirements

  • Excellent spoken and written English
  • 2–4+ years of experience as an Executive Assistant or in a similar role
  • Strong organisational and time management skills with ability to manage multiple priorities
  • Experience supporting senior leadership or founders
  • High attention to detail and ability to maintain accuracy under pressure
  • Strong communication skills with ability to interact across different stakeholders
  • Proactive mindset with ability to anticipate needs and take initiative
  • Experience with calendar management, scheduling tools, and communication platforms
  • Comfortable working in fast-paced, dynamic environments
  • Ability to work independently with minimal supervision
  • Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment
  • Desirable
  • Experience working in remote or international teams
  • Familiarity with tools such as Google Workspace, Slack, Notion, ClickUp, or similar
  • Experience supporting multiple stakeholders or departments
Benefits
  • Competitive salary based on experience
  • Performance-based bonus tied to outcomes
  • Direct employment with established, high-growth companies
  • Opportunity to work closely with senior leadership
  • Exposure to business operations and strategic decision-making
  • Clear progression opportunities into operations or leadership support roles
  • Flexible remote working environment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementschedulingproject coordinationreport preparationdocumentationtime managementattention to detailcommunicationtask prioritizationprocess improvement
Soft Skills
organizational skillsstrong communicationproactive mindsetability to work independentlyability to manage multiple prioritiesdiscretionprofessionalisminitiativeinterpersonal skillsadaptability