RR Donnelley

Account Supervisor

RR Donnelley

full-time

Posted on:

Location Type: Remote

Location: Illinois • United States

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Salary

💰 $59,700 - $97,000 per year

About the role

  • Supervise financial support services employees to ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals
  • Supervise staffing and workflow volumes; use workflow management system to effectively utilize headcount based on work volumes and allocate staffing resources by shift or service line accordingly
  • Ensure that billing workloads are appropriately weighted and balanced
  • Responsible for employee lifecycle including, but not limited to, interviewing and onboarding, training, development, planning for key roles, and off-boarding management
  • Identify areas for additional training to ensure that skill levels are uniformly excellent across the group
  • Monitor client inventory balances assigned to team members based upon job specifications; ensures timely billing of unbilled balances and consistent follow-up on accounts receivable
  • Ensure that team members follow established workflow process for both, unbilled and accounts receivable balances from proforma creation through invoice collection, including necessary reviews and approvals
  • Serve as initial point of contact and aid team members with daily questions and concerns
  • Respond to customer inquiries in a timely and professional manner; keep client and manager informed of significant and potential issues
  • Communicate proposed solutions or processes that will avoid future or other potential issues; resolve issues escalated by the client to ensure a high level of customer satisfaction
  • Ensure consistent and regular communication with law firm around aged balances and identifies and elevates problem accounts to management
  • Maintain a thorough knowledge of client billing and payment terms, discount arrangements, lawyer and client preferences
  • Execute required administrative reports, activities, processes related to the people and/or production both on time and in accordance with appropriate standards of operation
  • Support manager with P&L activities; understand impact of overtime and time-off to avoid non-billable charges
  • Ensure E-Billed invoices are transferred to the e-billing vendor in a timely fashion
  • Ensure team member compliance with company and client policies, service level agreements (SLAs) and expected quality of work, utilizing corrective action when necessary
  • Work with manager to create development plans and challenging assignments for team members
  • Enable team members to perform through setting goals and objectives, identifying priorities, and providing regular and consistent communication using ongoing performance feedback, individual and group meetings
  • Have a strong knowledge of the client’s businesses and the impact of our services
  • Foster cross-training and a sense of team work to optimize client service delivery

Requirements

  • Associate or bachelor’s degree required with concentration in Business, Finance or other related discipline
  • Minimum of 3 years of experience supervising all or a portion of the billing function in a professional services environment preferred
  • Minimum five years of billing experience in a law-firm or professional organization required
  • Demonstrates exemplary customer service and excellent verbal, written, leadership, and interpersonal skills
  • Demonstrates proficiency with 3E, Elite, or Aderant and an industry standard collection software tool
  • Demonstrates proficiency with MS Excel spreadsheets, including advanced features such as pivot tables, charts and graphs and formulas, proficiency in MS Word and PowerPoint
  • Familiarity with legal terminology and a variety of document formats used in legal work
  • Ability to multitask and meet stringent deadlines
  • Excellent organizational and time-management skills
  • Ability to establish and foster excellent team collaboration as well as taking ownership for individual assignments/projects
  • Excellent verbal and written communication skills
  • Attention to details required.
Benefits
  • Medical, dental, and vision coverage
  • Paid time off
  • Disability insurance
  • 401(k) with company match
  • Life insurance
  • Parental leave
  • Adoption assistance
  • Tuition assistance
  • Employer/partner discounts

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
billingworkflow managementcustomer servicedata analysisreportingtraining and developmentperformance managementmultitaskingtime managementattention to detail
Soft skills
leadershipinterpersonal skillscommunicationorganizational skillsteam collaborationproblem-solvinggoal settingfeedbackconflict resolutioncustomer satisfaction