Royal BAM Group

Executive Assistant – COO, Executive Director Finance

Royal BAM Group

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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Job Level

Lead

About the role

  • Serve as the primary point of contact for the COO & ED Finance, filtering, challenging and prioritising information, emails, requests and issues
  • Protect time by ensuring the right matters reach leaders at the right moment
  • Manage communication with diplomacy, professionalism and contextual business understanding
  • Build trusted relationships with senior leaders, internal teams, advisors, auditors, consultants and other partners
  • Represent the COO & ED Finance with professionalism and credibility
  • Anticipate needs, issues and risks before they arise
  • Make independent administrative decisions to keep operations running smoothly
  • Support team events, engagement activities and training sessions
  • Plan and manage complex itineraries and logistics which can include short notice changes
  • Ensure streamlined, friction free experiences for the leadership team members supported
  • Manage expense reporting, invoice processing and purchase orders in line with policy
  • Maintain admin and budget related tracking relevant to financial cycles
  • Orchestrate complex calendars, anticipating priorities and preparation time
  • Coordinate and prepare for internal and external meetings — agendas, briefing packs, reporting materials and presentations.
  • Support planning cycles, group calendars, and tracking of actions, deadlines and deliverables
  • Gather, synthesise and prepare high quality reports, data summaries and presentations for ExCo, board committees and leadership forums
  • Provide structure, track milestones and ensure clear communication across contributors
  • Prepare, quality check and organise highly confidential documents, reports and digital files
  • Ensure secure handling of sensitive governance, operational and financial information
  • Oversee smooth day to day functioning of the COO/ED Finance office and support wider finance operations
  • Take accountability for governance deliverables including board pack submissions, ensuring deadlines and quality thresholds are met
  • Understand and track KPIs, financial drivers, reporting cycles, budgets and forecasts
  • Identify risks, issues or inconsistencies before they reach the COO and/or ED Finance

Requirements

  • Proven success as an EA in a large, complex organisation.
  • Exceptional organisational skills; calm under pressure with meticulous attention to detail
  • Business fluent English, with excellent drafting, editing and communication skills
  • Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
  • Experience managing complex diaries, expenses, travel and board/leadership materials
  • High integrity, discretion and sound judgement handling confidential information
  • Strong stakeholder management capability at all levels
  • Demonstrated financial/commercial awareness and understanding of KPIs, performance cycles and reporting
Benefits
  • Competitive salary
  • Company Car or Car allowance
  • A wide range of family friendly policies
  • 8% matched pension contributions
  • Private healthcare
  • Life assurance
  • 26 days holiday
  • 2 wellbeing days
  • 1 volunteering day
  • Personal and professional development
  • Flexible benefit pot
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
expense reportinginvoice processingpurchase ordersreporting cyclesbudget trackingKPI trackingdata synthesispresentation preparationcalendar managementlogistics planning
Soft Skills
organizational skillsattention to detailcommunication skillsstakeholder managementdiscretionjudgmentdiplomacyprofessionalismrelationship buildingproblem-solving