Administrative Coordinator
ROTOR Software GmbH
full-time
Posted on:
Location Type: Hybrid
Location: Oyten • Germany
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About the role
- Coordination of sales inquiries
- Preparation of quotations, order processing and invoicing
- Customer contact by phone and e-mail
- Coordination of appointments and bookings for trade shows and internal events
- Support for internal communications
- Handling daily internal and external communications including incoming mail
- General administrative tasks, e.g. contract drafting and procurement of office supplies
- Support for accounting, for example cash handling, dunning and verification of incoming invoices
- Support for human resources, e.g. onboarding process and contributing to company documents
- Preparation and creation of monthly reports
- Support for the support team in recording orders
Requirements
- Completed commercial/vocational training
- Very good knowledge of Microsoft Office
- Strong organisational skills
- High degree of initiative, independence, commitment, reliability and flexibility
- Enjoy communicating verbally and in writing
- Enjoy working as part of a team
- Good written and spoken German skills
- Experience with ERP/inventory management systems is an advantage
Benefits
- A pleasant working atmosphere in a successful, growth-oriented company
- Exciting tasks in an open, collegial and agile working environment with flat hierarchies
- Possibility to work partly remotely
- Room for independent responsibility and active participation in shaping company culture
- An interesting, varied and responsible role
- Competitive pay and social benefits
- Comprehensive onboarding, good development prospects and extensive training opportunities
- Extensive benefits such as free soft drinks, corporate fitness, company pension scheme, supplementary health insurance and employee events
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
quotation preparationorder processinginvoicingcontract draftingcash handlingdunninginvoice verificationreport preparationERP systemsinventory management
Soft Skills
organizational skillsinitiativeindependencecommitmentreliabilityflexibilityverbal communicationwritten communicationteamworkcustomer service
Certifications
commercial trainingvocational training