Executive Assistant
Rocket Software
full-time
Posted on:
Location Type: Remote
Location: Massachusetts • United States
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Salary
💰 $77,000 - $103,950 per year
About the role
- Provide end-to-end executive administrative support for the CMO, including complex and dynamic calendar management, prioritization, and proactive identification of conflicts or adjustments needed
- Provide calendar, travel, and expense management support to a few members of the marketing leadership team
- Prepare executives for each day by reviewing calendars in advance, confirming attendance, and ensuring meetings are necessary and appropriately resourced
- Manage internal and external communications with professionalism, confidentiality, and exceptional attention to detail
- Own all aspects of domestic and international travel, including itinerary creation, bookings, logistics, reservations, and contingency planning
- Coordinate multi-day offsites, leadership meetings, dinners, and events, ensuring flawless execution from planning through post-event follow-up
- Manage all travel and corporate card expenses with accuracy and timeliness—submitting reports within one week of trip completion
- Oversee purchase order creation, tracking, and reconciliation, ensuring accuracy across vendors and budgets
- Manage the Marketing department’s group credit card, including proactive monitoring, documentation, and issue resolution
- Partner with Finance and Procurement to maintain alignment on budget management, accruals, and monthly close needs
- Serve as a central coordination point for the Marketing Leadership Team—supporting agendas, materials, meeting logistics, presenters, and follow-ups
- Lead administrative planning for recurring events such as Town Halls, ensuring agendas, recognition moments, and presentations are thoughtfully curated and well organized
- Build strong cross-functional relationships with other EAs, the broader Marketing organization, and cross-company partners
- Maintain exceptional responsiveness via Teams, email, and mobile—particularly for real-time changes and urgent needs
- Communicate clearly, directly, and with warmth—reflecting the values and culture of the company
- Proactively notify of OOO time, schedule adjustments, and availability changes to maintain transparency and continuity.
Requirements
- 5+ years of experience supporting senior executives in a fast-paced, dynamic environment (CMO, COO, CFO, or similar preferred)
- Exceptional organizational skills with a passion for detail, structure, and follow-through
- Strong comfort with numbers—budget tracking, purchase orders, and expense management
- High proficiency with Microsoft Office (Outlook, Teams, PowerPoint, Excel) and collaboration tools
- Demonstrated ability to operate with discretion, confidentiality, and sound judgment
- A positive attitude, high emotional intelligence, and a growth mindset—someone who is eager to learn and continually elevate their impact
- Strong written and verbal communication skills.
Benefits
- Unlimited Vacation Time as well as paid holidays and sick time
- Health and Wellness coverage options for Rocketeers and dependents
- Life and disability coverage
- Fidelity 401(k) and Roth Retirement Savings with matching contributions
- Monthly student debt benefit program
- Tuition Reimbursement and Certificate Reimbursement Program opportunities
- Leadership and skills training opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel managementexpense managementbudget trackingpurchase order creationlogistics coordinationevent planningreport submissionconflict resolutiondetail orientation
Soft Skills
organizational skillscommunication skillsemotional intelligencediscretionconfidentialityprofessionalismproactive identificationrelationship buildingresponsivenessgrowth mindset