Lead and coordinate multiple projects concurrently, ensuring that they are delivered on time, within scope, and on budget.
Develop project charters, work plans, timelines, resource allocations and communication plans.
Manage project work package interdependencies and cumulative change impacts.
Facilitate regular project meetings, track milestones, and proactively address risks or barriers.
Maintain project documentation and prepare regular updates for team members, managers, and executive leadership.
Support the evaluation of project impact and lessons learned.
Provide planning and oversight to ensure a smooth operational transition.
Engage internal and external stakeholders throughout the project lifecycle.
Facilitate Committees, Working Groups and project meetings to gather input, communicate updates and drive shared ownership.
Build positive relationships across the agency to support shared understanding and collaborative decision-making.
Develop and execute change management plans that align with project goals, including communication, training and operational transition activities.
Help teams adapt to new tools, processes, or changes in service delivery by applying change management best practices.
Design and facilitate staff engagement sessions and feedback loops to incorporate frontline perspectives into implementation activities.
Establish and manage project governance structures with clear roles, accountability and decision-making authority.
Prepare project status updates, risks/issues logs and decision briefs for leadership and governing bodies.
Track progress against timelines, deliverables and outcomes.
Provide coaching and guidance to staff involved in project work.

Requirements

Bachelor’s degree in Health Administration, Business, Public Health, Social Sciences or a related field; Master’s degree is considered an asset.
Certification of formal training in project management or related fields (e.g., PMP, PRINCE2, Lean, Agile, Change Management) is considered an asset.
Minimum of 3 to 5 years of relevant experience supporting and leading projects, ideally in a mental health, healthcare or non-profit environment.
Advanced proficiency in Microsoft Excel and Microsoft Office applications.
Strong analytical, problem-solving, and communication skills.
Ability to prioritize and manage multiple priorities in a dynamic environment.
Strong verbal and written communication skills.
Ability to work collaboratively within a team environment while maintaining a high degree of accuracy and attention to detail.
Proficient in the use of technology as required of the position, including working in a virtual environment with MAC OS operating systems experience preferred.
Experience working with MS Power BI or Canva is considered an asset.
Current (within three months) criminal reference check with vulnerable sector search.

Benefits

2 weeks’ vacation and 2 additional ROCK holidays in addition to statutory holidays
100% employer paid premiums for extended health and dental benefits
Professional development assistance, investing in your growth
Discounted Good Life memberships and Health Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementchange managementdata analysisresource allocationrisk managementtimeline managementstakeholder engagementproject documentationcoachingoperational transition

Soft Skills

communicationanalytical skillsproblem-solvingcollaborationprioritizationattention to detailrelationship buildingfacilitationleadershipadaptability

Certifications

PMPPRINCE2LeanAgileChange Management