RigUp

Senior Associate, S2P Invoicing Operations

RigUp

full-time

Posted on:

Location Type: Hybrid

Location: Austin • Texas • United States

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Job Level

Senior

Tech Stack

ERP

About the role

  • Serve as a primary owner of invoice management operations from vendor invoice reviews to client invoice submissions, ensuring accuracy and timely processing.
  • Review and validate complex invoices to ensure compliance and accuracy.
  • Act as the escalation point for invoice-related issues, including missing/incorrect invoice requirements, tax implications, and system constraints.
  • Own the end-to-end resolution of stalled and disputed invoices, partnering with vendors, clients, and internal stakeholders to drive timely processing and closure.
  • Guide cross-functional team members and vendors on best practices for invoice processing and navigating the RigUp platform.
  • Maintain documentation of updated processes and procedures.
  • Build relationships with internal teams such as S2P Operations, Accounts Payable, Accounting, and Product/Engineering to resolve complex invoicing issues.
  • Serve as point of contact for escalated vendor and client inquiries.
  • Provide regular updates to leadership on operational metrics and challenges.
  • Build strong, collaborative relationships with colleagues across all levels of the organization to facilitate smooth operations and problem-solving.
  • Share knowledge, best practices, and insights with internal teams to enhance overall organizational effectiveness and continuous improvement.
  • Proactively identify opportunities for inter-departmental collaboration to streamline processes and achieve shared objectives.
  • Contribute insights to improve vendor and client experience.
  • Participate in cross-functional meetings to represent S2P Invoicing Operations perspectives.

Requirements

  • Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience.
  • 2-3+ years of experience in invoicing, billing, collections, or accounts receivable, preferably in the energy industry.
  • Hands-on experience with ERP systems (NetSuite or comparable) and collections software for tracking activity and communications.
  • Understanding of purchase orders/work orders, cost codes, invoice reconciliation, and invoice reporting.
  • Proficiency with third-party invoicing and Vendor Management Systems (VMS) such as OpenInvoice, Ariba, GEP Smart, and/or Fieldglass.
  • Strong analytical and problem-solving abilities with exceptional attention to detail.
  • Proven ability to manage priorities and deadlines in a fast-paced, high-volume environment.
  • Excellent written and verbal communication skills, capable of explaining financial information clearly to both technical and non-financial audiences.
  • Demonstrated collaboration skills with Sales, Account Management, and cross-functional Financial Operations teams.
  • Proven ability to process high volumes of invoices in a timely manner.
  • Commitment to professional integrity, accuracy, and customer service.
  • Experience with oil and gas industry clients (Upstream or Midstream), preferred but not required.
  • Familiarity with NetSuite, AdobePro, Zendesk, Sigma, and other third party platforms preferred, but not required.
  • Exposure to process automation or AI-supported data validation tools, preferred but not required.
  • Client M&A integration or system migration experience, preferred but not required.
Benefits
  • Flexible paid time off for full-time employees
  • Medical, dental, and vision insurance
  • Telehealth
  • 401(k) with company matching contribution
  • Flexible remote work support where applicable
  • WFH Contribution
  • Wellness allowance
  • Calm App
  • Learning opportunities
  • Financial planning support
  • Parental leave
  • Employee Assistance Program
  • Pet Insurance
  • Opportunity to earn bonus, commission, and/or equity
  • Onsite Gym
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoice managementinvoice validationERP systemsinvoice reconciliationthird-party invoicingVendor Management Systemsanalytical skillsproblem-solvingprocess automationdata validation
Soft Skills
attention to detailtime managementcommunication skillscollaborationcustomer serviceprofessional integrityrelationship buildingcross-functional teamworkknowledge sharingcontinuous improvement
Certifications
Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in Business Administration