Right to Be (formerly Hollaback!)

Administrative Assistant

• Responsible for general office duties, routing phone calls, data entry, and fulfilling miscellaneous external inquiries sent to the general organizational email.
• Update electronic files as needed
• Update tasks in Asana
• Receive and forward correspondence, including scanning mail and checks, to appropriate staff
• Coordinate shipping of any equipment to/from office location
• Order office equipment for staff, create tracking systems and monitor against budgets
• Process and Scan all physical Checks/ donations, properly input them in Salesforce and track in the document retention folder
• Ensure and maintain a tidy, clean, and organized office environment.
• Provide administrative and capacity support to departments as needed
• Prepare and route contracts through docusign for signature
• Draft, type, and proofread letters, memos, documents, presentations, and reports
• Build knowledge of organizational systems and provide troubleshooting support to staff. Including systems such as: Zoom, Slack, Asana, Hugo, Lastpass,
• May maintain and renewing platform licenses as needed
• Regularly update organizational calendars and internal wiki site
• Ensuring all organizational docs have the appropriate logo and branding information included
• Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings.
• Book flights, hotels, trains and/or local transit for staff travel
• Set Up Uber vouchers, and complete per diem form
• Submit receipts to finance team in organized manner so they can charge clients for reimbursement
• Create Dossier of important flight and lodging information

Administrative Associate