Administrative Associate

Right to Be (formerly Hollaback!)

Administrative Associate performing diverse administrative duties for Right To Be’s Team. Supporting daily business operations and organizational administrative processes in a hybrid work environment.

Posted 6/24/2026part-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $24 per hourWebsite

About the role

Key responsibilities & impact

Responsible for general office duties, routing phone calls, data entry, and fulfilling miscellaneous external inquiries sent to the general organizational email.
Update electronic files as needed
Update tasks in Asana
Receive and forward correspondence, including scanning mail and checks, to appropriate staff
Coordinate shipping of any equipment to/from office location
Order office equipment for staff, create tracking systems and monitor against budgets
Process and Scan all physical Checks/ donations, properly input them in Salesforce and track in the document retention folder
Ensure and maintain a tidy, clean, and organized office environment.
Provide administrative and capacity support to departments as needed
Prepare and route contracts through docusign for signature
Draft, type, and proofread letters, memos, documents, presentations, and reports
Build knowledge of organizational systems and provide troubleshooting support to staff. Including systems such as: Zoom, Slack, Asana, Hugo, Lastpass,
May maintain and renewing platform licenses as needed
Regularly update organizational calendars and internal wiki site
Ensuring all organizational docs have the appropriate logo and branding information included
Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings.
Book flights, hotels, trains and/or local transit for staff travel
Set Up Uber vouchers, and complete per diem form
Submit receipts to finance team in organized manner so they can charge clients for reimbursement
Create Dossier of important flight and lodging information

Requirements

What you’ll need

2+ years of experience in project management, office administration, executive assisting, event planning, or similar work experience
Comprehensive knowledge of computer software applications and ability to learn new technology quickly, is required
Must be highly adaptive to management styles and changing needs, re-prioritizing tasks and projects as needed
Excellent organizational, recordkeeping, interpersonal, and written and oral communication skills;
Highly organized, self-directed, detail-oriented, results-driven, and motivated by project coordination and deadlines;
Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
Event Planning Skills
Outstanding written and verbal communication skills are required
Personal integrity, credibility, and passionate commitment to Right To Be's mission
Commitment to strong performance, high standard of accountability, and openness to feedback
Must have a solution-oriented approach to conflicts

Benefits

Comp & perks

A Monthly Health Care Stipend to cover health insurance costs.
A work laptop & other necessary equipment.
Generous Paid Time off (PTO, Wellness Leave, a week off between Christmas and New Years, Summer Fridays, and all major holidays).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entryproject managementevent planningrecordkeepingdocument preparationbudget monitoringtroubleshootingcontract routingfile updatingreceipt submission

Soft Skills

organizational skillsinterpersonal skillswritten communicationoral communicationself-directeddetail-orientedresults-drivenadaptabilitytime managementsolution-oriented