RIEDEL Communications

Executive Assistant – CEO

RIEDEL Communications

full-time

Posted on:

Location Type: Office

Location: Wuppertal • Germany

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About the role

  • You manage all business-related and selected personal organizational matters as part of a trusted partnership with our owner and CEO
  • You are responsible for complex calendar and decision-making processes with foresight, acting simultaneously as a gatekeeper, sparring partner, and pace-setter
  • You are responsible for the CEO's international travel management, ensuring every arrangement is executed precisely, efficiently, and smoothly
  • You prepare strategically relevant materials, briefings, and management documents so they are decision-ready and of excellent quality
  • You represent the Executive Office with confidence toward internal and external stakeholders at top-management level, providing clarity, structure, and accountability
  • You continuously develop processes, standards, and working methods within the executive environment and support cross-functional national and international projects

Requirements

  • Several years of experience in a highly demanding C-level assistant role, a Private Office, or a similarly prominent confidential position, preferably in an international business environment
  • Proven ability to operate empathetically, in a structured way, and resiliently in complex, dynamic environments with high expectations
  • Strong business acumen and extensive experience in travel management
  • Strong sense of responsibility, absolute discretion, and a very high level of personal commitment
  • Natural presence, assertiveness, and diplomatic skill in dealings with senior stakeholders
  • Flexibility, a team-player mentality, and experience in developing the Executive Office
  • Excellent German and English skills; and a confident user of digital tools, MS Office, and SharePoint
Benefits
  • 30 days of vacation and many additional benefits
  • Including JobRad (company bike program) and exclusive employee discounts
  • Corporate benefits and a company pension scheme
  • Flexible working hours system and the option for mobile work in a hybrid model
  • Individual development and training opportunities
  • "meinEAP" offers helpful services — e.g., for childcare, care of relatives, or your physical and mental well-being
  • Free beverages and an on-site canteen with freshly prepared, varied meals every day
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel managementdocument preparationprocess developmentproject support
Soft Skills
empathystructured thinkingresiliencebusiness acumenresponsibilitydiscretioncommitmentassertivenessdiplomatic skillsteam player mentality