Reproductive Medicine Associates (RMA Network)

Talent Acquisition Coordinator

Reproductive Medicine Associates (RMA Network)

full-time

Posted on:

Location Type: Hybrid

Location: Basking Ridge • New Jersey • United States

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Salary

💰 $52,000 - $57,000 per year

About the role

  • Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS); serve as ATS administrator for the TA team
  • Schedule interviews, coordinate panel logistics, and assist with candidate communications on behalf of four Recruiters
  • Assist with managing job postings end-to-end – writing, formatting, publishing, refreshing, and closing listings across all platforms
  • Track offer letter status, background check timelines, pre-hire documentation, and new hire paperwork completion
  • Prepare weekly and monthly recruiting metrics reports (time-to-fill, pipeline volume, source-of-hire, open req status) for the TA team and CHRO
  • Coordinate pre-onboarding tasks including I-9 verification scheduling, system access requests, and new hire orientation logistics
  • Own the Recruiters' calendars for interview scheduling during high-volume periods
  • Support compliance documentation including licensure tracking, credentialing coordination, and audit-ready record keeping
  • Assist in proactively sourcing candidates for clinical, administrative, and operational roles across 60+ locations using LinkedIn Recruiter, Indeed, niche healthcare job boards, and ATS tools
  • Build and maintain warm pipelines of qualified candidates segmented by role type (RN, embryologist, MA, front desk, operations, etc.)
  • Execute Boolean and keyword search strategies to identify passive candidates
  • Assist in conducting initial resume screenings to qualify candidates before handoff to Recruiters
  • Support a steady flow of pre-qualified candidates into each Recruiter's active pipeline weekly
  • Represent the organization at job fairs, community events, nursing school career days, and professional association events
  • Build and maintain relationships with nursing programs, medical assistant schools, and allied health training programs
  • Manage the organization's social media presence on LinkedIn and Indeed for recruiting purposes, including posting jobs, engaging followers, and sharing employer brand content
  • Support development of candidate-facing content that reflects the organization's mission in reproductive medicine

Requirements

  • 3+ years of experience in talent acquisition, recruiting coordination, human resources, or community outreach
  • Demonstrated experience sourcing candidates through LinkedIn, Indeed, or similar platforms
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • High level of attention to detail
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite and comfort with ATS/HRIS platforms
  • High degree of professionalism, discretion, and candidate-centric approach
  • Knowledge of Microsoft Office Suites (Word, PowerPoint, Excel, Teams) – required
  • Previous experience using ATS systems – preferred
  • Expert skills social media and job posting boards and networking (i.e., LinkedIn, Indeed)
  • Preferred Experience in healthcare, clinical, or specialty medicine recruiting environments
  • Familiarity with fertility, reproductive endocrinology, or women's health a plus
  • Experience with high-volume, multi-site recruiting support
  • Bilingual (English/Spanish) a plus
Benefits
  • Medical, Dental, Vision Insurance Options
  • Retirement 401K Plan
  • Paid Time Off & Paid Holidays
  • Company Paid: Life Insurance & Long-Term Disability & AD&D
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Tuition Reimbursement
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
talent acquisitionrecruiting coordinationcandidate sourcingresume screeningBoolean search strategiespre-hire documentationrecruiting metrics reportingI-9 verificationcredentialing coordinationhigh-volume recruiting
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationprofessionalismdiscretioncandidate-centric approachrelationship buildingmulti-taskingcommunity outreach