Reproductive Medicine Associates (RMA Network)

Data Entry

• Accurately post daily payments and charges to patient accounts for in office and surgical center billing
• Ensure accuracy of posting by first reviewing information in our electronic medical records (EMR) system so any updates or errors can be captured prior to entry into our billing system
• Document progress and office notes in our internal EMR (Artemis) and /or billing system
• Generate Electronic Patient Statements
• Collect revenue by reviewing and transmitting insurance claims
• Support Finance Department by effecting daily and monthly close
• Maintain an up-to-date knowledge of CPT-4 and ICD-10 coding utilized within our practice

Medical Data Entry

Manager

• The Surgical Center Manager assumes authority, responsibility, and accountability for the delivery of services in the facility.
• Functions as a working manager and participates and demonstrates flexibility to cover staffing as needed.
• Assists with planning and assuring equipment and supplies based on procedure and physician needs.
• Demonstrates clinical expertise in all procedures and assisting physicians.
• Analyzes pertinent data, communicates findings and documents information appropriately, including monthly quality metrics.
• Maintains a safe working environment to include radiation safety, and appropriate personal protection attire.
• Ensures adequate equipment and supply levels for operations.
• Oversees all staff positions, ensuring all staff are actively completing their assigned tasks.

Surgical Center Nurse Manager

Accountant

• Prepares and maintains financial records
• Supports treasury actions and other related financial activities
• enabling growth of our leading reproductive health organization
• Maintains the general ledger and prepares month-end accruals
• Tracks, books, reports, and reconciles rent expenses
• Supports in booking personnel costs and employee benefits
• Executes intercompany transfers, movement of funds for payroll
• funding, payment of vendors overseas, etc.
• Ensures compliance with GAAP regulations
• Supports preparation of monthly income statements and balance sheets
• Performs other analytical related duties as assigned and ad hoc accounting projects

Staff Accountant

Administrative Assistant

• Scheduling appointments including obtaining demographic and insurance information
• Checking patients in and out and scheduling follow up appointments
• Scheduling outside diagnostic testing
• Entering information into electronic medical record system and billing system
• Keeping physician's patient and meeting schedules
• Ensuring correspondence is sent in a timely manner
• Interacting with physician and nurse for prompt response to patients
• Assist Physicians with clinical procedures
• Follow proper protocols for all procedures
• Clean exam rooms and equipment per protocol.
• Set up and stock examination and procedure rooms.
• Maintain clinical supplies inventory.

Medical Administrative Support Specialist

Project Manager

• The Operations Project Manager works closely with leadership to provide design consultation for current and new locations across the IVIRMA Network.
• This position will prepare designs, edit specifications, and prepare conceptual estimates for interior work, repair, and/or renovation with Executive Director of Business Operations.
• The position is responsible to evaluate and ensure effective utilization of space and interior resources including design concepts, space planning, commercial furniture and finish specifications.
• Define and document project scope, objectives and desired outcome.
• Set and manage stakeholder expectations, both internally and externally.
• Estimate resource requirement, acquire it effectively and manage efficiently.
• Prepare a budget based on project scope and ensure adherence to budget.
• Hire the right team, internally or externally, and provide training and coaching, if needed.
• Design a work plan for each team member depending upon project requirement and member expertise.
• Create and manage contracts with suppliers and vendors, ensuring timely deliveries.
• Perform regular assessment of project execution to identify areas for improvement.
• Track project performance periodically to ensure both short-term and long-term goals are met.
• Ensure project delivery is on time, as per scope and within the allocated budget.
• Manage interdepartmental coordination to ensure smooth project execution.
• Negotiate Agreements and manage relationships with vendors.
• Proactively manage relationships & agreements with external partners and vendors and suppliers.
• Regular travel to locations to manage projects and support operational efficiency.