Remote Raven

Recruitment

• Source qualified candidates for virtual assistant and related roles across Africa and globally (if needed)
• Screen applicants to ensure they meet client requirements and company standards.
• Collect and verify hiring requirements from clients and hiring managers.
• Maintain consistent communication with candidates, keeping them updated throughout the recruitment process until placement.
• Schedule interviews with candidates, senior recruiters, and hiring managers
• Track recruitment activities in the applicant tracking system (ATS) or company database.
• Once fully trained: Conduct interviews and assist in evaluating final candidate selections.
• Support continuous improvements in recruitment processes and contribute to scaling our Latin America talent pipeline.

Recruiter/Sourcer – Internal

Executive Assistant

• The Personal Executive Assistant (EA) is the CEO’s primary operations partner—removing tasklevel work, orchestrating schedule and multichannel communications, and ensuring flawless followthrough on all CEO commitments.
• Represents the CEO in communications with internal and external stakeholders; requires unwavering professionalism and discretion.
• Captures decisions and action items, keeps priorities visible, develops leadership reports, ensures metrics are updated, and can act on the CEO’s direction to set up/purchase/schedule/pay for items/services.
• The EA will be privy to sensitive personnel conversations; absolute trust and confidentiality are mandatory.
• Calendar, Meetings & Virtual Logistics: Own the CEO’s calendar end-to-end; schedule, confirm meetings; coordinate virtual logistics and attendee communications; prepare agendas and briefing packets; attend key meetings to capture notes and actions.
• MultiPlatform Messaging & Communications (RemoteFirst): Manage communications across email, Slack, Microsoft Teams/Chat, SMS, and other approved channels; represent the CEO; draft, route, and send correspondence; maintain response-time standards; consolidate asks into a unified Request & Decision Queue.
• Task, ActionItem & FollowThrough Management: Maintain a CEO Master Task & Priority Tracker; proactively chase updates; surface options; issue daily delinquent/atrisk summaries.
• Metrics, Reporting & Executive Readouts: Ensure CEO completes recurring duties; build executive reports and dashboards; coordinate data owners; highlight trends and decisions.
• Meeting Minutes, Documentation & Filing (AIEnabled): Take minutes; use AI tools; file minutes in indexed repository; maintain a Decision Log; track followups.
• Delegated Authority & Autonomous Execution: Act with delegated authority to set up services/tools, purchase items, schedule resources, pay vendors; translate objectives into mini-plans; light procurement; onboard vendors; provide status updates.
• Proxy Representation: Attend internal meetings on CEO’s behalf; represent priorities; deliver crisp debriefs to CEO.
• Administration, Records & Confidentiality: Maintain executive contact lists; track recurring obligations; uphold confidentiality; ensure secure handling of sensitive information.
• Note: No travel management responsibilities at this time.
• Success Measures: Calendar accuracy and prioritization minimize reschedules and context switching.
• Multiplatform communications triaged daily; high-priority items acted on within SLAs.
• 100% of meetings produce notes/minutes and action items filed within 24 hours.
• Company metrics/OKRs/KPIs updated on schedule; executive reports are accurate and insight-driven.
• Delegated tasks executed on time, within budget, with clean documentation.
• Delinquent or at-risk items surfaced early with clear next steps and owner accountability.
• Stakeholders report professional, reliable, and consistent representation of the CEO.
• Minimum Qualifications: 4+ years supporting a Csuite executive; Mastery of calendar ownership; Demonstrated ability to take directives; Strong reportbuilding; Exceptional communication; High reliability; Proficiency with Google Workspace/M365 and a workmanagement tool.
• Preferred Qualifications: Experience preparing leadership/board reports; AI notetaking tools; proxy experience with guardrails.
• Core Competencies: Proactive ownership, Organization & systems thinking, Judgment; Clear communication; Stakeholder management; Execution under pressure; Remote collaboration.
• Decision Guardrails: May – purchase within preapproved limits; Must escalate – spend above limit; etc.