Manage incoming and outgoing calls, from the CEO often while he is driving.
Handle emails, prioritize messages, and draft replies when needed.
Schedule and confirm appointments—client meetings, networking calls, and personal matters.
Maintain communication through Telegram for daily coordination.
Input project details and bids into Houzz (or Buildertrend-equivalent software).
Manage information flow between the CEO, clients, vendors, and the office team.
Use Office 365, SharePoint, and CompanyCam to track and organize documents, photos, and communication.
Coordinate with the Office Manager and Sales Consultant for bid tracking and project updates.
Prioritize tasks effectively based on urgency and importance.
Take ownership of follow-ups and ensure no detail is missed.
Support the CEO with occasional special projects or personal errands as needed.

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
Background in construction, real estate, or contracting preferred.
Buildertrend OR Houzz experience required.
Strong verbal communication—confident on the phone with clients and vendors.
Excellent English speaking and writing skills.
Familiarity with Office 365, SharePoint, and CompanyCam (will train).
Organized, detail-oriented, and capable of managing competing priorities.
Tech-savvy and comfortable working independently.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Executive AssistantPersonal AssistantAdministrative CoordinatorBuildertrendHouzzOffice 365SharePointCompanyCamproject managementbid tracking

Soft Skills

verbal communicationorganizational skillsdetail-orientedtask prioritizationindependent workownershipclient interactiontime managementproblem-solvingadaptability