Remote Raven

Executive Assistant – Operations Coordinator

Remote Raven

full-time

Posted on:

Location Type: Remote

Location: Kenya

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Salary

💰 $6 per hour

About the role

  • Provide daily overviews of meetings and priorities, ensuring leadership is prepared and aligned
  • Understand the executive’s day-to-day flow and anticipate needs
  • Assist with client emails and communications when needed
  • Manage and send documents via DocuSign
  • Scheduling candidate interviews
  • Other tasks as they come up
  • Send client status updates every 7 business days
  • Manage active searches, including:
  • Setting benchmarks for each new search
  • Tracking urgency and progress
  • Draft and send client introduction emails and Search Is Live emails
  • Understand and act on client priority and importance
  • Manage Workable, including:
  • Adding new clients
  • Removing inactive clients
  • Creating, editing, and closing job postings
  • Maintain overall ATS accuracy and hygiene
  • Verify candidate credentials (CDDs) once candidates pass the 4th interview stage
  • Coordinate Culture Index or other client assessment for candidate results
  • Assist the Operations team with non-urgent tasks, follow-ups, and documentation
  • Collaborate closely with Recruitment and Operations teams to ensure alignment
  • Help track tasks, deadlines, and handoffs between teams
  • Support operational reporting and process follow-through
  • Manage SharePoint, including job description organization and version control
  • Maintain clean, consistent documentation across systems
  • Ensure accuracy of internal and client-facing materials

Requirements

  • This is a full time role
  • 100% Remote

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
DocuSignWorkableSharePointATS accuracycandidate credential verificationclient assessment coordinationoperational reportingdocumentation management
Soft skills
communicationorganizationcollaborationanticipation of needstask trackingdeadline managementalignment with leadership