Accounts Payable

• Process invoices accurately and ensure all documentation is complete.
• Follow up with internal departments for approvals and clarification on coding.
• Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date.
• Manage multiple shared inboxes for A/P communication and document submission.
• Prepare and execute weekly payment runs via ACH and in-house check processing.
• Occasionally process payments directly through vendor websites.
• Monitor chargebacks and assist with expense reporting (currently managed in STARR).
• Maintain clear records of all payments and supporting documentation for audits.
• Communicate with vendors to resolve billing discrepancies, disputes, and inquiries.
• Manage phone and email correspondence regarding payments and account clarifications.
• Serve as a professional liaison between vendors and internal departments.
• Generate A/P aging reports and assist in reconciling vendor accounts.
• Maintain and update Excel reports (basic formulas, Pivot Tables, VLOOKUP).
• Work within Sage accounting software (experience highly preferred).
• Utilize Concur for expense management and reporting (highly preferred; will train the right candidate).
• Ensure W-9 documentation is accurate and determine proper processing criteria.
• Assist in preparing audit-ready documentation and support compliance reviews.
• Support continuous improvement initiatives for A/P workflows.

Accounts Payable Specialist

Salary

Job Level

About the role

Requirements

Applicant Tracking System Keywords

Hard skills

Soft skills