Red Tail Acquisitions

Administration

• Maintain organized filing systems to ensure efficient and accurate record management
• Process tenant Certificates of Insurance (COIs), including data entry and distribution of required notices
• Prepare and distribute the Commercial AM Report
• Generate balance due reports and issue tenant notifications as needed
• Accurately and timely post monthly commercial corporate rent checks
• Process invoices in Yardi and other platforms, ensuring proper coding and approval routing
• Coordinate and manage utility transfers, account setup, and ongoing maintenance
• Pull and prepare reports to support CAM reconciliations and annual budget processes
• Assemble reconciliation packages—including rent statements, reconciliation letters, and refund checks—for tenant distribution
• Process full-service lockbox payments, ensuring accurate posting
• Monitor and clear open charge batches and receipts within AME
• Review and resolve invoices pending in Payscan, including items requiring follow-up or additional action
• Review and post charge batches, including late fees and sales tax entries
• Review service contracts for accuracy and compliance with company standards
• Track and maintain vendor Certificates of Insurance
• Serve as backup support for Executive Suites operations as needed
• Process operating invoices for commercial managers without dedicated assistants via the centralized invoice email system
• Prepare general reports as requested by management
• Perform other duties as assigned to support departmental operations

Lease Administrator – Assistant